Job Description

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Major Challenges:
a. Procurement of material/equipment within Budget.
b. Timely execution of Capex Scheme and arrange material within time frame
c. Co-ordination with user department to get complete requirement altogether at one time to get cost benefit as well as time savings.
d. Statutory compliance for Service contracts.
e. Contract Management- Managing the contracts of material handling, Catering, Housekeeping, Horticulture, Vehicle contracts , Pest control, Coal Sampling & Analysis, Security Services, Mechanical Contracts, Manpower supply contracts at different locations in plant covers bailing press, CS2, Power Plant, Pulp feeding, WTP/ETP, Workshop, service contracts of stores logistics, JCB, Boom lifter, Gypsum loading etc
4) Key Result Areas/Accountabilities

• Interact with user for their requirement received through PR.
• Conducting Prebid with potential contractors in line with CSM process
• Call offers & compare them for facilitating negotiation.
• Assist user department in technical evaluation.
• Minimum Wage implementations in all existing contracts of manpower supply in line with govt regulations.
• Involve in technical & commercial discussions with vendors.
• To carry out internal working, thereby sending Counter Bids to the vendors.
• Prepare approval note highlighting the facts and process followed.
• Prepare check and forward orders for signature as per delegation manuals.
• Follow up for timely execution of PO.
• Follow up for manpower with all process contractors so that process team gets timely support and there is no surprises as far as deployment is concerned ,hence production speed do not get disturbed

Effectively negotiate for win-win situation as per delegation and To play Key Role during finalizing of High Value Orders and Agreements for Projects Items
1. Evaluate bid sheet (comparative statement) of all the items. Negotiate as per cost estimation / fact based negotiations. Suggest new quality / performance parameters if required.
2. Involving in techno-commercial discussions. Cost estimation enabling management to take decision. Co-ordination and key role in finalizing negotiations above the delegation limits.
3. Finalizing of Terms and Conditions. Submission of comparative statement to projects department and after getting their comments, finalization of order to proper supplier to meet the technical and commercial requirements both.
Coordination with different departments and Customer satisfaction
1. Coordination with user dept, Accounts, ER , Stores , transporters, clearing agents for various material related functions like Receipt of material , payment , increasing user awareness, Clearance of material , release of payments and to follow up for adjusting debit / credit balance and liabilities with respective suppliers.
2. Identification of Areas of Improvements by taking feedback from customers , preparation of action plans and their implementations for improving customer satisfaction in terms of Quality , Cost , Delivery , Innovations and Productivity.
Other expectations
1. To implement various safety activities related to contractors . To ensure that the Contractor Field Safety Audit form/ CSM / safety plan/other safety directives is being provided.
2. Take up various activities related to SAP, WCM, safety and Elect Act Group committee.
3. Monitoring and developing systems
4.Sending them pre-Qualification & vendor evaluation for meeting our requirement.
5. Ensuring timely revision of contracts by giving a proper work order with detail scope.
6. Making a complete costing based upon the purchasing cost currently in markets. It helps in negotiations and cost optimization.
7. Understanding the existing methodology and suggesting for cost saving methodology.
8. Revisiting the cost provided and renegotiating.
9. Optimum Utilisation of available resources and identifying the cost benefit analysis.
10. Looking for the professional service provider agency for meeting the expectations of the organization & to provide quality services