Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Executive

Work Dynamics

What this job involves:

Prioritising the facilities\xe2\x80\x99 needs

Working with both the facilities manager and the assistant facilities manager, you\xe2\x80\x99ll oversee the property\xe2\x80\x99s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you\xe2\x80\x99ll strive for continuous improvement in the process

• Tracking of Facility Operating Expenses
• Processing of all invoices for payment
• Tracking, verifying and filing all JLL and Facility related invoices
• Client billing / invoicing and follow up payments by clients.
• Monitoring of Housekeeping related activities
• Vendor management
• Arrangement of all consumables and supplies for Client / VIP visits
• Interfacing with the pest control for carrying out the pest control activities at the facility.
• Preparing the Daily/Weekly and Monthly reports
• Taking facility rounds and find out snags and logging complaint with the Help Desk. Follow up and close the complaint logged.
• Effectively manage Facility team to ensure an on time deliverable system.
• Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to company\xe2\x80\x99s Policies and Procedures
• Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company
• Work closely with Help Desk, Reception, Facilities and Amenities and Property Operation Teams
• Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored.
• Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.
• Effectively manage Facility team to ensure an on time deliverable system.
• Routinely Inspect all services to ensure performance measures are being maintained
• Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client
• Ownership of the Day to day administration, including reports generation of the stocks tracker.
• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
• Inspect the turn out and attendance of the staff and sign the shift register
• Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
• Ensure that the food vendor are maintaining highest standards of hygiene in the services area
• Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
• Communicate to the FM all incidents issues and pending problems
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions

Performance objectives

• To provide accounting support to the Facility Management team assigned.
• To provide administrative support to FM for site teams
• To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
• To achieve financial and other targets given by AFM/Facility Manger.
• Achievement of the service level agreements.

Key skills

• Reports on time
• Accurate billing and invoicing
• Zero stock out situations
• Maintain high standards of Housekeeping of the Facility. Knowledge of Occupational Safety requirements
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Demonstrated experience with continuous improvement initiatives highly desirable
• Demonstrated experience with client reporting and preparation of reports required.
• Ability to work under pressure and multitask

Employee specification

• Graduation and fluent in communication
• Preferred candidate with Hotel management
• More than three years\xe2\x80\x99 experience in relevant field

Sound like you? To apply you need to have:

Strong knowledge of property operations

Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years\xe2\x80\x99 experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.

Solid background in team management

Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site \xe2\x80\x93Mumbai, MH

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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