Job Description

Facilities Executive

Work Dynamics

What this job involves:

Prioritising the facilities' needs

You'll be responsible for overseeing the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you'll strive for continuous improvement in the process.

You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you'll manage supply and service contracts as approved by clients.

In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise, and actively participate in reviewing them.

Also part of your mandate is to monitor the property's budget. As the person in charge, you'll make sure that there's enough petty cash to support operations. You'll also see to it that JLL & vendor invoice processes comply with standards.

Going above and beyond expectations

Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.

In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Sound like you? To apply you need to have:

Strong knowledge of property operations

Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years' experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.

Solid background in team management

Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

Technical Engineering requirements

Ensure operation of all the equipment / systems in the unit / area assigned

Equipment's to be operated and maintained are

AHU's, Ventilation units

Utilities like Chiller, Air Compressor, DG , Pumps, cooling tower etc.

Piping's of all Utilities

Building Maintenance and Minor maintenance of Lab equipment's.

Ensuring Operation of Equipment's as per requirement and proper documentation completion

Ensure completion of all PPMs scheduled in the area in a timely manner

Preparation of Annual PPM planer and schedules, review of checklist

Ensuring completion of PPM on time and at actual with proper document completion

Ensure response to issues / complaints on time and resolution of the breakdowns.

Attending breakdowns immediately keeping low downtime.

Coordinating for generating the work orders for maintenance and modification works

Ensure required spares and consumables availability for the Operations and PPM activities

Overall responsible for maintaining of required inventory level for all equipment spares and consumables like lubricants, bearings, belts etc.,

Follow up with purchase to get the required material in time.

Tracking of existing spares required for equipment maintenance and updating spares list from time to time.

Checking of Indent/ CER raised for procuring new material, and keeping track of the same.

Ensure GMP compliance

Ensuring to meet the requirement of respective quality standards and to ensure the maintenance of records and annexure pertaining to various SOPs

Compliance to all audit requirements with respect to documentation, Data availability and records mgmt.

Ensure Building and premises are presentable

Maintain 5S standards. Keep the area clean and tidy, with out any accumulation of unwanted materials.

Ensure effective communication with the users and team

Daily briefing to employees, cascade of information to the team on the operational deliverables, issues, highlights.

Continuous Improvements

To encourage and motivate employees for generating continuous improvements and to work on various energy saving methods.

Ensure effective reporting as per Management requirements

Verification of Daily reports, Weekly report, Monthly reports

Any abnormalities observed will be brought to the Management's notice and will be attended immediately.

Project Management

Execution of minor projects under guidance of technical managers and client's technical management

Any other job as assigned by the Reporting Manager

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

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