Job Description

The opportunity Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be the best candidate for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please advise us. Project: To support the administration and facilities services for IAMI. Your responsibilities will include: Responsible for operations and payments of all supplies and services of branches. Co-ordinating and monitoring the contractor management. Reviewing monthly expenses including the preparation of accruals and variance analysis. Incident reporting. Upkeeping of the office and day to day activities. Inventory management \' assets, consumables, stationery. Recommend continuous quality improvement practices across the branches. Assisting with the coordination of Churn and other relocations activities. Ensuring data integrity of all information loaded into systems and comply with the audit process from time to time. Ensuring escalation procedures are in place and observed for incident and problem reporting. Reviewing vendor performance on monthly basis and ensuring to see they perform as per the organization requirement. Managing staff allocation for contract resources. Ensuring all reports and other relevant data is regularly updated. Managing administrative expenses. Coordinating with internal stakeholders for administrative support. Implementation and management of Environmental Management System. About you You have substantial experience in an admin role preferably from mutual fund or a financial sector. You have knowledge of Microsoft Office suite, particularly Excel, Outlook and have an aptitude for encouraging positive relationships. You are digitally savvy, can build lasting client relationships and lead strong, motivated teams. You will have a construction or project management background and be hungry to grow your career and enjoy the opportunities Mace has to offer. #LI-Onsite

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