Job Description

Description:

Required Executive Assistant to the Managing Director

For Raipur, Chhattisgarh based NSE/BSE listed, pan India transport service provider.

Responsibilities:
Executive Assistant to be plays an essential part in ensuring the smooth running of the Director\xe2\x80\x99s Office, providing efficient and accurate administration support to the Director.
Responsibilities will include diary management, complex travel arrangements and expenses, managing correspondence, as well as discretely handling confidential and sensitive information, information gathering and web searching.

Administration Role:
\xe2\x99\xa6 Proactively managing the Director\xe2\x80\x99s complex and flexible diary, assisting him to maximize his time productivity, such as advising him on upcoming commitments, prioritization, managing regular changes and dealing professionally with competing meeting requests.
\xe2\x99\xa6 Making complex travel arrangements (including international), hotel bookings, visa requirements etc.
\xe2\x99\xa6 Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.
\xe2\x99\xa6 Participating in team meetings, retreats and other company events.
\xe2\x99\xa6 Other clerical duties and special projects as arise.

Finance and legal Role:
\xe2\x99\xa6 Responsible for processing all expense claims, recording and monitoring Director\xe2\x80\x99s expenditure within agreed guidelines.

Liaison Role:
\xe2\x99\xa6 Working with Director to respond to general information requests and to disseminate information through e-mail, mail, publications and web pages.
\xe2\x99\xa6 Providing assistance to visitors and staff as appropriate to their position, seniority and urgency.
\xe2\x99\xa6 Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.

Qualification:
\xe2\x99\xa6 Education to degree standard or equivalent

Knowledge:
\xe2\x99\xa6 A good working knowledge and skills of Microsoft applications (Word, Excel, Power Point and Outlook), including a good understanding and practical experience of using databases, spreadsheets and the Internet.
\xe2\x99\xa6 Understanding of financial spreadsheets in Excel.

Skills:
\xe2\x99\xa6 Excellent written and verbal communication skills.
\xe2\x99\xa6 Planning, prioritization and time management skills.
\xe2\x99\xa6 Excellent logistical skills \xe2\x80\x93 making arrangements for travel, complex diary management.
\xe2\x99\xa6 Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.

Experience:
\xe2\x99\xa6 At least 5 years professional experience of all aspects of personal administration.
\xe2\x99\xa6 Experience of working under pressure in order to meet tight and changing deadlines.

JOB APPLY

SHASHI PRABHA - 9302642415

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