An executive assistant to a director handles administrative tasks, schedules meetings, manages correspondence, and acts as a liaison between the director and other stakeholders. Key duties include managing the director's calendar and travel, preparing documents and presentations, and maintaining confidentiality of sensitive information. The role also involves assisting with project management and special projects, requiring strong organizational, time management, and communication skills.
Core responsibilities
Administrative Support:
Manage calendars, schedule meetings and appointments, and handle incoming calls and emails.
Communication:
Act as a point of contact between the director and internal/external stakeholders, drafting correspondence on the director's behalf.
Meeting and Event Coordination:
Prepare agendas, take meeting minutes, and follow up on action items. Assist in organizing and managing events, conferences, and workshops.
Document Management:
Prepare, edit, and organize documents, reports, and presentations.
Project and Task Management:
Coordinate and prioritize multiple tasks, monitor project progress, and assist with special projects as assigned.
Confidentiality:
Handle and maintain sensitive and confidential information with integrity and discretion.
Travel Arrangements:
Coordinate travel plans, including flights, accommodations, and itineraries.
Record Keeping:
Maintain and organize files, records, and documents efficiently.
Required skills and qualifications
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