Job Description

An Executive Assistant (EA) to a Director provides high-level administrative support by managing the director's schedule, coordinating meetings and travel, handling correspondence, and acting as a gatekeeper for the office. Key responsibilities include preparing documents and presentations, managing confidential information, overseeing projects, and serving as a liaison between the director and other stakeholders.
Core responsibilities
Administrative and clerical support:

• Manage the Director's calendar, scheduling meetings and appointments.

• Handle all incoming and outgoing correspondence, including emails and calls.

• Prepare documents, presentations, reports, and agendas.

• Maintain organized and confidential filing systems.

Logistics and travel:

• Coordinate and arrange travel, including flights, accommodations, and visas.

• Manage logistics for meetings, conferences, and events, both internal and external.

Liaison and communication:

• Act as a primary point of contact between the Director and internal/external stakeholders, staff, and other departments.

• Screen and prioritize communications, acting as a "gatekeeper" to ensure the Director's time is used efficiently.

Project and office management:

• Take ownership of assigned projects, track deadlines, and ensure timely completion.

• Assist with operational oversight and monitor institutional activities.

• Conduct research and gather information as needed to support the Director.

Key qualifications

• Proven experience in an executive assistant or similar senior administrative role.

• Exceptional organizational, time management, and multitasking skills.

• Strong verbal and written communication skills.

• High degree of professionalism and discretion to handle confidential information.

• Proficiency in standard office software, such as the Microsoft Office Suite.

• Problem-solving skills and the ability to work independently as well as collaboratively.

JOB APPLY
http://jobs.vinayakjob.com/
CONTACT DETAILS -
Name - SHASHI
Number - +91 93026 42415

Skills Required