Job Description

Job Summary

The Executive Assistant (EA) to the CEO provides high-level administrative and operational support to the Chief Executive Officer. This role involves managing the CEO's schedule, communications, meetings, travel, and confidential information. The EA acts as a key point of contact between the CEO, internal teams, and external stakeholders, ensuring smooth coordination and efficient decision-making.

Key Responsibilities

Manage and maintain the CEO's calendar, schedule meetings, and coordinate appointments. Handle all correspondence, including emails, calls, and written communication, on behalf of the CEO. Prepare, proofread, and edit reports, presentations, and documents for meetings and business reviews. Coordinate and organize internal and external meetings, conferences, and events. Take minutes during key meetings and follow up on action points with relevant departments. Arrange complex and detailed travel itineraries, including flights, hotels, and ground transportation. Maintain confidentiality of all corporate, personnel, and strategic information. Support the CEO in managing daily priorities, workflows, and special projects. Liaise with department heads and team members to ensure effective communication and task completion. Track deadlines, submissions, and approvals to ensure smooth business operations. Handle expense reports, reimbursements, and budget tracking related to the CEO's office. Assist in research, data compilation, and preparation of briefing materials for the CEO. Represent the CEO's office professionally in interactions with clients, partners, and vendors.

Qualifications & Skills

Bachelor's degree in Business Administration, Management, or related field. 3-6 years of experience as an Executive Assistant, preferably supporting senior leadership or C-suite executives. Excellent communication, organizational, and interpersonal skills. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Exceptional time management and multitasking abilities. Discretion and professionalism in handling sensitive and confidential matters. Ability to work independently, take initiative, and anticipate the CEO's needs. Strong attention to detail and problem-solving skills. Flexibility to work extended hours and handle multiple priorities in a fast-paced environment.

Work Environment

Office-based executive role with frequent communication across departments. May require occasional travel or extended working hours to support CEO's schedule. Professional, high-performance, and confidential business setting.
Job Type: Full-time

Pay: ₹35,000.00 - ₹40,000.00 per month