Job Description

Executive Assistant

Company: TUD Spaces Pvt.Ltd

Location: Ganesh Glory 11,Gota, Ahmedabad.

Job Type: Full-Time

Key Responsibilities

Administrative Support & Calendar Management

Manage complex calendars and schedules for executives, prioritizing appointments, meetings, and project deadlines. Provide comprehensive administration support to the CEO. Take minutes of meeting. Coordinate all travel arrangements and itineraries, including flights, accommodations, and transportation. Prepare and edit correspondence, reports, and presentations, ensuring a high level of accuracy and professionalism. Handle sensitive and confidential information with discretion and integrity. Manage expense reports, budget tracking, and basic accounting tasks such as processing invoices and purchase orders.
Project Coordination

Act as a primary liaison between executives, internal teams, clients, vendors, and contractors to ensure clear and timely communication. Proactively manage and prioritize tasks assigned by the CEO. Assist in tracking project timelines, milestones, and deliverables, providing updates to the executive team and ensuring alignment with project goals. Help in sourcing materials, furniture, finishes, and accessories, maintaining an organized library of design samples and vendor catalogs. Coordinate with vendors and suppliers to obtain quotes, track orders, and manage timely deliveries. Support the coordination of design project installations and occasional site visits as needed.
Office Operations & Events

Oversee general office operations, including maintaining supplies and equipment. Plan and coordinate company events, meetings, and team-building activities. Develop and maintain organized filing systems for both digital and physical project documentation. Assist with general office duties and ensure smooth day to day operations.
Qualifications & Skills

As an Executive Assistant or in a similar supportive role, preferably within the interior design, architecture, or construction industries. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational skills and meticulous attention to detail, with the ability to manage multiple projects and deadlines in a fast-paced environment. Excellent written and verbal communication skills and a professional demeanor. Proactive and self-motivated, with strong problem-solving abilities and sound judgment. Ability to work both independently and collaboratively as part of a team.
Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month