Job Description

Executive Assistant to The Director(EA) Location -Pune Industry - Construction An Executive Assistant (EA) to the Director is a crucial role within an organization, typically reporting directly to a high-level executive or director. The EA provides administrative and strategic support to ensure the director can focus on their core responsibilities effectively. Here are some key responsibilities and tasks that an EA to the Director often handles: Calendar Management: Managing the director\'s schedule, including scheduling meetings, appointments, and conferences. This involves coordinating with internal and external stakeholders and ensuring the director\'s time is optimized. Email and Communication: Handling and filtering emails, phone calls, and other forms of communication on behalf of the director. Responding to or redirecting messages as necessary. Travel Arrangements: Planning and organizing travel arrangements, including booking flights, accommodations, and transportation. Ensuring that all travel plans align with the director\'s schedule and preferences. Document Preparation: Preparing and editing documents, presentations, reports, and other materials for the director. This may involve research and data collection. Meeting Support: Assisting with the preparation for meetings, including creating agendas, distributing materials, and taking meeting minutes. Following up on action items and deadlines. Project Coordination: Supporting the director in various projects, which may involve tracking progress, gathering information, and liaising with team members or other departments. Confidentiality: Maintaining strict confidentiality regarding sensitive information, as EAs often have access to confidential documents and discussions. Expense Management: Tracking and managing the director\'s expenses, including submitting expense reports and ensuring compliance with company policies. Office Management: Overseeing the director\'s office space, supplies, and equipment. Coordinating with facilities and IT departments as needed. Gatekeeping: Screening and prioritizing visitors, calls, and requests for the director\'s attention, allowing them to focus on essential tasks. Relationship Building: Building and maintaining positive relationships with internal and external stakeholders, including clients, partners, and colleagues. Problem Solving: Handling various administrative and operational challenges that may arise, finding solutions, and ensuring smooth operations. Strategic Support: Providing strategic input and assistance to the director on key decisions, initiatives, and long-term planning. Time Management: Assisting the director in time management, helping them prioritize tasks and commitments effectively. Job Type: Full-time Salary: From \xe2\x82\xb940,000.00 per month Benefits:

• Provident Fund

Experience:

• total work: 5 years (Preferred)

Ability to Commute:

• Camp, Pune, Maharashtra (Preferred)

Ability to Relocate:

• Camp, Pune, Maharashtra: Relocate before starting work (Preferred)

Speak with the employer
+91 7709611029