Job Description

An executive assistant provides comprehensive administrative, operational, and strategic support to a company's executives, managing their calendars, communications, travel, and special projects to enhance their efficiency. Key responsibilities include scheduling meetings, preparing documents, coordinating travel and events, and handling confidential information with discretion. Essential skills for this role are strong organizational abilities, excellent communication, tech proficiency, and a proactive approach to problem-solving.
Key Responsibilities
Calendar and Meeting Management:
Schedule and manage complex executive calendars, coordinate meetings, and prepare agendas and materials.
Communication and Correspondence:
Act as a gatekeeper and primary point of contact, screening and responding to calls, emails, and other communications on behalf of the executive.
Travel and Event Coordination:
Arrange all aspects of travel, including flights, accommodation, and transportation, and organize both internal and external corporate events.
Document Preparation:
Draft, organize, and proofread various documents, reports, and presentations for internal and external distribution.
Information Management:
Maintain organized and confidential filing systems for both paper and electronic documents.
Special Projects:
Provide support for special projects and ad-hoc tasks, conducting research and preparing analyses to aid decision-making.
Gatekeeping and Liaison:
Act as a professional liaison between executives, staff, clients, and other stakeholders, maintaining a high level of discretion.
Required Skills and Qualifications
Experience:
Proven experience in a similar administrative or assistant role, often requiring 3+ years of experience.
Organizational Skills:
Exceptional ability to manage multiple tasks, prioritize effectively, and maintain an organized workflow.
Communication:
Strong written and verbal communication skills for clear and professional interaction with various parties.
Technical Proficiency:
Mastery of office software suites (e.g., Microsoft Office, Google Workspace) and project management tools.
Discretion and Professionalism:
A high level of professionalism and the ability to handle confidential and sensitive information with utmost discretion.
Problem-Solving:
Strong problem-solving skills and the ability to think critically and act decisively with minimal supervision.
Adaptability:
Ability to work in a fast-paced environment and adapt quickly to changing priorities and demands.
JOB APPLY
http://jobs.vinayakjob.com/
CONTACT DETAILS -
Name - MANISHA SAHU
Number - 9109993513

Skills Required