Job Description

Event Planning & Logistics:

Key Duties and Responsibilities

Coordinate all aspects of events, including venue selection, vendor management, and event timeline development. Develop detailed checklists, schedules, and floor plans. Oversee the setup and breakdown of event spaces.

Budget Management:

Assist in creating and managing the event budget, tracking expenses to ensure all costs remain within financial constraints. Secure cost estimates for various services and materials.

Vendor and Stakeholder Coordination:

Research, negotiate, and secure contracts with vendors (e.g., caterers, audiovisual technicians, decorators, entertainers). Serve as the main point of contact for external partners, internal teams, and clients. Manage and coordinate the activities of event staff and volunteers.

Execution and On-site Management:

Oversee all on-site operations on the day of the event to ensure a flawless execution. Act quickly to resolve any unforeseen issues or challenges as they arise. Handle attendee registration, check-in, and provide excellent customer service.

Post-Event Activities:

Conduct post-event evaluations and gather feedback from attendees and stakeholders. Process invoices, manage final payments, and create event success reports.
Required Skills and Qualifications

Hard Skills:

Proven experience

in event coordination, hospitality, or a related field. Proficiency with

Microsoft Office Suite

(Word, Excel, PowerPoint). Familiarity with

event management software

(e.g., Cvent, Eventbrite) and/or

CRM systems

is often preferred. Experience with

budgeting and financial tracking

.

Soft Skills:

Exceptional Organizational Skills:

Ability to manage multiple projects, prioritize tasks effectively, and maintain meticulous attention to detail.

Strong Communication & Interpersonal Skills:

Excellent written and verbal communication, negotiation, and relationship-building abilities (with clients, vendors, and staff).

Problem-Solving & Flexibility:

Ability to think quickly, troubleshoot issues, and adapt plans to last-minute changes while maintaining composure under stress.

Time Management:

Mastery of deadlines and the ability to work in a fast-paced, high-pressure environment.
Job Type: Full-time

Pay: ?25,000.00 - ?32,000.00 per month

Work Location: In person