Ea To Director

Year Mumbai, Maharashtra, India

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Scheduling & Managing Internal & External Meetings of MD/Director
Streamline & Schedule weekly and monthly meetings as per requirement and need based meetings with Departmental Heads
Circulating the minutes to necessary dept. for follow up.
Liaising with internal departments to ensure client needs are fulfilled effectively
Assisting for meetings and taking minutes, approval and follow ups on Action Taken Reports.
Greeting visitors/clients and deciding if they should be able to meet with MD and handling visitors / clients Agenda
Taking care of Hospitality of the Clients
Calendar Management
MDs Mailbox Management & drafting replies on behalf of MD.
Organize Travel, Visa and accommodations
Expense & Travel reimbursement bills submission to Finance Department
Event Coordination Venue, Chief Guests, Audio & video, Awards & recognitions, Medals/ Shields Arrangements, Sweets for all staff and chief guest, List of Events & Agenda
Maintaining Files & confidential records.
Maintenance of personal documents
Uphold a strict level of confidentiality
Acting as the point of contact among executives, employees, clients and other external partners
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication memos, emails, presentations, reports
Travel with the boss as and when needed for meetings

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