The role: The Driver / Office Assistant will provide driving services to diplomats, staff, officials and visitors. The Driver / Office Assistant will also support other routine office administrative tasks such as ordering supplies, managing couriers, providing services to external visitors and escorting visitors to and from offices. This position requires a self-motivated, outcomes-driven individual with a commitment to contribute and communicate as a team player, preferably in an international environment. The key responsibilities of the position include, but are not limited to: \xe2\x80\xba Performing driving duties. \xe2\x80\xba Supporting Austrade\xe2\x80\x99s Corporate Services team with administrative services.
Duties include
Driving diplomats, staff, officials, and visitors in Austrade\xe2\x80\x99s vehicle as required
Maintaining vehicles in a clean and roadworthy condition
Carrying out minor maintenance to vehicles and conducting daily checks such as oil, water and tyres
Inspecting vehicles for minor defects and promptly report damage to the Corporate Service Adviser
Ensuring vehicle registrations and insurances are kept up to date and preparing appropriate documentation
Delivering letters, goods, personal effects and packages; managing courier services
Participating in after-hours duties, as required
Supporting the Corporate Service Adviser with office administrative processes
Assisting the Corporate Service Adviser with facility management duties and client activity coordination (organisation of meetings and venues) for visits and events, including assisting with program preparation and event set up, as well as ensuring the general cleanliness and orderliness of the office
Ensuring strong working relationship with Department of Foreign Affairs and Trade (DFAT) and other Australian Government agencies
Using internal databases and knowledge management systems to support work
Working as part of an Austrade team and maintaining standards and policies, including workplace diversity, ethical practice and occupational health and safety principles and compliance with audit requirements.
Assist in making tea/coffee for guests including cleaning of the pantry.
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