Job Description

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Experience:

• 10-12 yrs. of working experience in Document Management. Experience in EPC industry is essential.
• Experience in using standard Electronic Document Management System (EDMS) and SaaS application (Aconex) to register, control, distribute, transmit and archive project records.
• Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, or client administrative support.
• Participated in Set-up of EDMS for the new project.
• Proven capability of processing a high volume of supplier and/or project documentation.
• Develop and support the implementation of the records retention and turnover plans.
• Work in team environment and provide training on Work process and tools.

Location: Gurgaon

Education:

Post-Graduation / Graduation in any discipline.

Pre-requisites:

• Proficiency in using Aconex, Infoworks, MS-Excel, MS Access or any other Database Management Software is a pre-requisite.
• Work experience in InfoWorks or Aconex or any other Document Management Solution is essential.
• Proficiency in MS Office is also essential.
• Couple of projects delivered as sub-lead role in document management team.

Job description:

• Providing input to the Document Distribution Matrix, after coordination with all disciplines of the project, and its implementation to the project.
• Coordination need to be done with the Home office Document Control Manager.
• Provides training and professional developments of the DMG personnel assigned to the project.
• Coordinates the Automation Plan for the project with all disciplines and project groups.
• Conducts formal training session relating to the use of DMG procedures, BGU procedures, EDP/EDPIs related to document management, Bechtel policies etc. Arrange to maintain these training record for future use.
• Provide training to the project personnel (other than DMG) on document management procedures, so that they follow the quality requirement on documents while sending the document to DMG for processing in EDMS and distribution to the project.
• Develop and Monitor the quality of the document management activities on daily basis for each of the members of the document management team.
• Keeping a record of quality audit details for each member of the documentation team.
• Ensures effective administrative coordination between various Bechtel entities supporting the project, between home office DMG, Site office DMG, Client's DMG team of the project, Suppliers and Sub-contractors etc. Resolves daily administrative problems.
• Regular publishing of the MIS reports, as required or instructed by the project management team.
• Participate in kick off meeting with Equipment Supplier / Sub-contractor, demonstrating the documentation requirement for the Bechtel's projects.
• Provide direction to the project team on record management activities to satisfy the regulatory and legal requirements and to furnish complete historical records of project operation.
• Monitor work of subordinates, prepare and conduct performance review, and hold counselling session as required. Provide inputs to ranking. Advise the areas of opportunities, and praise for the good works as well.
• Input provides in the preparation of project close-out procedures and document handover plan to Client.
• Follow Bechtel Ethics, implementation of Bechtel Covenants in the project, along with Quality and ES&H initiatives.

Essential Job Knowledge for Grade 24:

• Develops, implements, and interprets project document management procedures which meet the requirements of Project, GBU business lines, project teams, clients, Bechtel and regulatory bodies. Provides inputs to the set-up of EDMS systems for the project. Preparation of staffing plan for Document Management Team. Develop and monitors project budgets for DMG support. Provides guidance and direction to the assigned potential Senior DMG personnel in developing work plan, monitor progress, and takes corrective actions as necessary.

Other Requirements:

• Excellent communication skills (oral and written)
• Able to coordinate with Client organization independently
• Strong aptitude for automation and eager to learn
• Strong analytical skills to identify problems and work with Global Team / Vendor to determine, develop and implement solutions
• Good interpersonal skills to provide daily user support.
• Ability to prioritize and flexibility to multi-task in a fluid environment
• Ability to work independently with minimal supervision in challenging, dynamic work environment

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel's duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.