Job Description

How will you CONTRIBUTE and GROW?

Summary/Objective
Execution of dispatches on a daily basis as per firmed plan for the day in a safe and timely manner. Taking care of vehicle inspection and safety at site. Discuss with the CSD for smooth dispatch of cylinders. Timely reporting on trip information and it\xe2\x80\x99s documentation flow.

Key Responsibility

Safety:

Report all deviations, unsafe behaviors, unsafe situations, near misses, and accidents, incidents in the defined incident report format to AL India Safety.

To ensure Zero Fatality & Zero accident pertaining to Distribution & Logistics.

To provide support to DIC in Distribution Safety permanence in line with Safety Score card & required actions for Improvement.

To encourage all drivers & helpers in reporting all Act-In cards, Unsafe acts & conditions, incidents & accidents pertaining to Distribution & Logistics.

To report all incidents/accidents & help to DIC in investigation of RCA for required incidents/accidents & closer of identified actions in time pertaining to Distribution & Logistics.

Prepare and deliver a Monthly Safety Action Plan to the Distribution Incharge & CFS manager.

Road Safety:

To ensure all Road Safety related checklist compilation in coordination with Site Security, Transporters, Transport Supervisors & drivers

Pre Trip Inspection checklist process

Checklist before the entry and just before the dispatch.

Manage Non-Compliance.

Stop the vehicle if a NoGo compliance is identified.

Work with the Distribution Incharge, Transport Supervisor to resolve it.

Coordinate in Preventive Maintenance of truck with transporter and crane/tail lift with maintenance team and OEM service engineers.

Update record of permits and certificates in the Compliance Portal of Vehicle Tracking System.

Train potential driver candidates as per driver recruitment process.

Conduct video Reviews from VTS and identify good practices and improvement areas to counsel the drivers.

Provide a trip briefing to the drivers with the help of a trip sheet, before starting off the trip / giving dispatch documents to the driver(s) and after returning about the challenges faced during the trip.

Receive and record driver feedback after the trip and share with the Distribution Incharge and Road Safety team.

Conduct weekly meetings with drivers on Road Safety and reporting as per MOM format.

Ensure proper upkeep of drive rest room(s).

Conduct regular driver training on various subjects of Road Safety.

Implement actions from the Road Safety Action Plan for the site.

Support in Driver Recruitment Process.

Maintain log of work performed by VTS service engineer.

Report all deviations, unsafe behaviors, unsafe situations, near misses, and accidents, incidents in the defined incident report format to AL India Safety, DIC and CFS Manager.

Distribution Activities

To monitor effective utilization of trucks, drivers & helper staff w.r.t. their trip schedule, day to day activities, absenteeism Management & completion of day to day to work.

Create trip schedules in Gideons in line with the Distribution Plan generated as per customer orders provided by the CSD and make invoices for supply of gas.

Maintain the upkeep of Hand held sets (GTS scanning equipment).

Ensuring and validation of the cylinder loaded in the trucks as per trip (products assigned).

Upload the trip details into the Hand held set provided to drivers before the trip starts.

Handover the shipping documents (Hand held set, Invoices and permits) to the driving personnel and give him delivery instructions on customer\xe2\x80\x99s location, delivery date and time, customer\xe2\x80\x99s premises.

Making sure the driver has done correct scanning in the GTS handheld.

Provide training to the drivers time to time on Handheld device handling.

Downloading the trip details from the Hand held set (provided to drivers) after the trip ending. Validation of trip details.

Submission of Invoice to the accounts within before the end of Month for payments, in absence of Distribution Incharge.

Ensure timely dispatch of invoices to the correct addresses of customers for timely payments (If any).

Maintain record of all Dispatch and Delivery related documents at designated place for future reference and audit purpose.

Closely track the movement of vehicles through the Vehicle Tracking System to ensure that they reach customers\xe2\x80\x99 sites in time and to improve the vehicle turnaround.

Coordinate with Customer Service and Sales for timely release of the transport trucks at customer ends.

Coordinate with CSD and Sales team to strictly follow FFE at product level.

Prepare and deliver daily dispatch report and daily trip debrief report to the concerned.

Coordinate between plant for primary distribution and from depo for secondary distribution and for depo Distribution Officer will maintain sufficient stock of cylinders in depot for deliveries to customers

For Depot- Drive/keep arrangement for forklift/hydra for loading and unloading of cylinders from/to transport trucks.

Day to day admin management of SCM related work/depot ( as per applicability)

To ensure Zero Over time for Distribution staff

Zero tolerance in invoice cancellation & wrong invoices

Ensure that during delivery all trips correct upload with correct KM and ensure closing KM is correctly entered in the device and confirmed in HHD before the next supply.

To ensure supply should be sent as per given MOQ and full load capacity and after briefing to the drivers before trip in such a way that driver should not face any issue during trip

To ensure timely check the VTS system and ensure that no truck should be planned if VTS is not working

Coordination with the Production team on a daily basis to fill the product( special product) timely. So that no supply should be delayed

Close coordination with the CSD during scheduling & to ensure FFE should be 100% for the trip.

Coordination with PIC ,Operation Staff & Shop floor Staff

To have coordination with PIC for day to day Dispatch planning.

To coordinate for Lab Chemist for COC/COA & quality related matters.

To coordinate with plant forklift Operator & cylinders loader/unloader for day to day vehicle planning loading/unloading.

To ensure correct product loading & timely delivery to customers/s in coordination with above Team members.



Are you a MATCH?

Competencies

Any graduate with the knowledge in computers. 2-3 years of industrial experience in Gas/Chemicals/Petroleum/ Transportation/ Logistics organizations.

Coordination and controlling skills

Good communication skills

Statistical knowledge having experience of planning.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Air Liquide