Job Description

We are seeking a smart, proactive, and highly organized Executive Assistant/Personal Secretary to provide dedicated support to the Director of a reputed medical instruments & pharma export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism.

Key Responsibilities:

Manage the director’s daily schedule, meetings, travel plans, and communication.
Accompany the director on international and domestic business trips (primarily to the UK & USA).
Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.
Act as a liaison between the director and internal/external stakeholders.
Prepare presentations, reports, correspondence, and meeting documentation.
Maintain a high level of discretion, confidentiality, and professionalism at all times.
Handle time-sensitive communication, task prioritization, and follow-ups efficiently.
Oversee general administrative and coordination tasks during travel assignments.

Required Skills & Qualifications:

Female candidate with 4–6 years of experience as an executive assistant or personal secretary to senior leadership.
Excellent communication skills in English and Tamil (mandatory).
Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools.
Prior exposure to international travel coordination and executive-level support is preferred.
Highly organized, detail-oriented, and capable of multitasking under pressure.
Must hold a valid passport and be willing to travel internationally for extended durations.

Key Attributes:

Smart, poised, and professionally presentable.
Trustworthy and discreet, with strong interpersonal and coordination abilities.
Adaptable and dependable during extensive global travel.
Proactive, energetic, and committed to excellence in execution.

Skills Required