Job Description

Job Reference

• JR00119146

Job Summary

• Cluster Manager - Administration/Senior Cluster Manager - Administration

Job Purpose

\xe2\x80\x9cThis position is open with Bajaj Finance ltd.\xe2\x80\x9d To direct, control and supervise the support services at branch level to facilitate its success. Ensure free flow of communication and efficient use of resources throughout branches and play vital role for sourcing properties, handover to business, ensuring smooth functioning of day-to-day operations at branches including branches opening, security, housekeeping, employee welfare and smooth flow of other amenities. Essentially looking after implementation of necessary measures and policies at branch level in different capacities for administration and cost control to do its work.

Job Duties & Key Responsibilities

• Duties and Responsibilities - 3. PRINCIPAL ACCOUNTABILITIES (Accountabilities associated with the job) \xef\x81\xb1 Infrastructure \xef\x83\x98 Property Sourcing \xef\x83\x98 Documentation - Legal Report & Lease Deed \xef\x83\x98 Landlord Scope of Works \xef\x83\x98 Furnishing Works \xef\x83\x98 Handover to Business \xef\x81\xb1 General Administration \xef\x83\x98 Branch Maintenance \xef\x83\x98 Workstation Allocation \xef\x83\x98 General Stationery Procurement and Issuance \xef\x83\x98 Branches Petty Cash \xef\x81\xb1 Vendor Management \xef\x83\x98 Identification of suitable vendors \xef\x83\x98 Fetching Quotes and negotiations \xef\x83\x98 Vendor Code Creation \xef\x83\x98 Annual Maintenance Contracts \xef\x83\x98 Service Level Agreements \xef\x81\xb1 Facilities Management \xef\x83\x98 Monitoring House Keeping Services \xef\x83\x98 Serving Month end snacks \xef\x83\x98 Deployment of Coffee Day Machine & Micro Oven as per metrics \xef\x81\xb1 Repair & Maintenance \xef\x83\x98 Furniture & Equipment Repairs \xef\x83\x98 Periodic General Services for critical equipment \xef\x81\xb1 Security Management \xef\x83\x98 Deployment of Security Guards \xef\x83\x98 Monitoring CCTV & IAS \xef\x81\xb1 People Management \xef\x81\xb1 Team Orientation & Team Development 4. MAJOR CHALLENGES (Challenges faced on an on-going basis in carrying out the job) \xe2\x80\xa2 Seat Shortage Issues \xe2\x80\xa2 Employee Parking issues - Insufficient Parking Space and Improper Parking \xe2\x80\xa2 Customer Parking issues & Police Complaints \xe2\x80\xa2 Customer nuisance & easy access to working areas \xe2\x80\xa2 Vendor Support on Critical Equipment failure & resolutions \xe2\x80\xa2 Landlord\'s GST rental payments \xe2\x80\xa2 Vendor Bill Payments - Huge delay in payments & abrupt blockage of vendor codes by PE team \xe2\x80\xa2 No proper communication from HO on vendor payments and Purchase Order Generations \xe2\x80\xa2 Petty Cash Reimbursements \xe2\x80\xa2 IT Team Support on branch network & printer issues \xe2\x80\xa2 Labour officials visits & legal notices \xe2\x80\xa2 Electricity failure & complaints \xe2\x80\xa2 Courier dispatch

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delay in delivery & non-delivery issues 5. DECISIONS (Key decisions taken by job holder at his/her end) \xe2\x80\xa2 Suitable New Properties identification
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shortlist and recommend \xe2\x80\xa2 New Property Layout Modifications \xe2\x80\xa2 Additional furnishing works at new sites \xe2\x80\xa2 Additional Seats creation in existing premises \xe2\x80\xa2 Local Purchase using petty cash \xe2\x80\xa2 Electricity charges payment through landlords \xe2\x80\xa2 Housekeeping & Security manpower replacements & work schedule \xe2\x80\xa2 Housekeeping & Security Agencies Changing \xe2\x80\xa2 Non-PO Repair & Maintenance works through petty cash \xe2\x80\xa2 Branches requirements indent raising to concern teams / SPOC \xe2\x80\xa2 General Stationery Procurement through work store \xe2\x80\xa2 Local Vendor Identification and finalization \xe2\x80\xa2 Branches Closure & Open during emergency \xe2\x80\xa2 Branches Floor Access restriction to employees
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third parties and customers \xe2\x80\xa2 Parking space allotment \xe2\x80\xa2 Asset Transfer to other locations and scrapping \xe2\x80\xa2 Shredding unwanted documents from branches 6. INTERACTIONS (Key working relationships a job holder needs to have INSIDE and OUTSIDE the company to accomplish the job) Internal Clients Roles you need to interact with inside the organization to enable success in your day to day work \xe2\x80\xa2 Need to address Branch Emp

Required Qualifications and Experience

• Educational Qualifications a) Qualifications Master of Business Administration (or) Master of Commerce (or) Master Of Arts (or) Master of Public Administration (or) Commerce Graduate (or) Arts Graduate b) Work Experience Minimum 5 Years of Experience

Bajaj Finserv