Job Description

Role Objective: A key objective of this position is to Sales Admin Operations Specialist focused on Travel Expense Claims Management. The primary goal of this role is to ensure accurate, compliant and efficient processing of travel expense claims while maintaining adherence to the company\'s policies and guidelines. Desired Candidate Profile: Bachelor\'s degree in Business Administration, Finance, or related field with 6 to 8 years of experience in expense management, preferably in an international business environment. Strong understanding of corporate travel and expense policies. Experience in managing travel expense claims, preferably in an international business context. Meticulous individual with a sharp eye for detail and a track record of accurately reviewing complex expense claims to ensure compliance and accuracy. Possesses excellent knowledge of company\'s travel and expense policies, capable of interpreting and applying them effectively to maintain policy adherence. Proficient in using expense management software and financial systems to efficiently process and track expense claims, ensuring timely reimbursements. Role & Responsibilities: Collect travel expense claims from employees within designated timelines. Review and verify expense claims for accuracy, authenticity, and policy compliance. Ensure alignment of travel expenses with company policy, addressing discrepancies with claimants. Accurately allocate expense items to relevant cost centres or projects in financial systems. Process approved expense claims, facilitating timely reimbursements using expense management tools. Provide prompt responses to employee queries, offering clarity on claim status and guidelines. Collaborate with Finance, HR, and Travel teams to resolve claim-related issues and ensure smooth processing. Generate periodic reports summarizing travel expenses, trends, and policy violations. Maintain well-organized records of claims, approvals, and reimbursements for audits. Stay updated on company travel policies, communicating revisions to team members. Conduct training sessions to educate employees on travel and expense policies. Identify opportunities for process enhancement and efficiency in expense claim management. Assist in internal and external audits by providing necessary documentation and explanations. Functional Skill Required: Proficiency in expense management software and financial systems. Strong understanding of company travel and expense policies, with the ability to interpret and apply them accurately. Excellent Microsoft Excel skills for data analysis and reporting. Basic knowledge of accounting principles for expense allocation and reconciliation. Behavioral Skill Required: Strong attention to detail and accuracy. Excellent communication and interpersonal skills. Effective problem-solving and organizational abilities. Proactive and able to manage multiple tasks within deadlines. Discretion and integrity in handling sensitive financial information. Team Size to be Handle: Individual Contributor role, reporting to AGM - International Business. Biotech is an Equal Opportunity Organization promoting diversity while ensuring no discrimination on any ground including gender, race, religion, age, sexual orientation, disability, etc.

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