Job Description

ASSOCIATE LEVEL 1 (JOB NUMBER: FA 002015)


\xe2\x80\x93 APAC




Job Title:

ASSOCIATE LEVEL 1\xe2\x80\x93 RECONCILIATION OFFICER

Date:



Department:

FUND ACCOUTING \xe2\x80\x93 RECONCILIATIONS

Location:

CHENNAI/MUMBAI



Business Line / Function:

INVESTMENT AND FUND SERVICES OPERATIONS

Reports to: (Direct)

ASSISTANT MANAGER/ASSISTANT MANAGER LEAD



Grade: (if applicable)

NA

(Functional)



Number of Direct Reports:

NA

Directorship / Registration:

NA




Position Purpose



This role is an entry-level position that requires compulsory formal education with excellent communication skills. In this position, an associate level 1 performs the role of preparer and a part time checker/reviewer and has to deliver the reconciliations done between bank/out of bank assets Vs ledger accounts and save necessary back-up for further assimilation to stakeholders. An associate level 1 will also contribute by bringing in the exuberance, fresh ideas and previous work experience to the table in this fast changing environment.



Responsibilities



Direct Responsibilities

• Acquire complete understanding of the reconciliation process & its related functions with various parties involved. For example: Custody, TA, Pricing, FDS, NAV, Corporate Actions, Transactions processing etc.
• Strive to become a SME (Subject Matter Expert) of the process by acquiring complete knowledge of reconciliations processing across all funds & instruments types.
• Ensure all reconciliation breaks in cash, shares, securities and derivatives are identified, investigated, followed-up and commented (as per standard commentary format) for each NAV calculation.

• Ensure reconciliations are completed for each NAV calculation.
• Should be able to contribute for double checking and review of reconciliations.
• Completeness of reconciliations includes:
  • 
    
    • Tracking transaction sign-off in e-mail box.
    • Tracking pricing sign-off in e-mail box. (specific for derivatives reconciliations).
    • Identification of breaks.
    • Saving relevant back-ups whenever there are breaks in funds.
    • Closing of reconciliations on reconciliation tool (pControl/Intellimatch).
    • Update time on tracker upon completion of processing of reconciliations (on time).
    • Digital checks to be performed when reconciliation performed manually.

• Adhere to quality SLA of 99% & above while performing reconciliations.
• Adhere to timeliness SLA of 95% & above while performing reconciliations.
• There should be no comebacks from NAV teams on the reconciliations performed.
• There should be no incidents logged on reconciliations performed.
• Regular follow-up on aged breaks to be done diligently and should be highlighted to supervisor for further escalation in case break not cleared.

Contributing Responsibilities

• Be proactive in resolving queries and escalate immediately to the supervisor on any issues/queries/escalations.
• Ensure to complete ad-hoc duties which may arise from time to time, mainly on month ends, year-ends and system down-time scenarios.
• Monitor the respective group mail box and respond efficiently to the queries.
• Required to plan leaves in advance as per GSO policies and keep a tab on unplanned leaves.

Technical & Behavioral Competencies

• Excellent verbal and written communication.
• Strong analytical skills, detail orientation, service commitment, solid organizational and interpersonal skills.
• Ability to work independently, as well as in a team environment, prioritizes multiple tasks and meets strict deadlines
• Proficient in Microsoft Office Applications and strong MS Excel skills required.
• Should be self-motivated and energetic.

Specific Qualifications (if required)



Any graduate profile with excellent communication and analytical skills and basic knowledge on financial and capital markets.



Skills Referential



Behavioural Skills:



Communication skills - oral & written



Ability to collaborate / Teamwork



Adaptability



Attention to detail / rigor



Transversal Skills:



Ability to understand, explain and support change



Analytical Ability



Ability to develop and leverage networks



Ability to develop and adapt a process






Education Level:

Bachelor Degree or equivalent



Experience Level

At least 1 year



Other/Specific Qualifications (if required)



Should be flexible to work in any shift. Should be flexible to travel for migration (within / outside India).

Primary Location

: IN-MH-Mumbai

Job Type

: Standard / Permanent

Job

: OPERATION PROCESSING
Education Level : Bachelor Degree or equivalent (>= 3 years)
Experience Level : At least 1 year

Schedule

: Full-time