Job Description

Assistant Technical Manager

Work Dynamics

What this job involves:

• Managing site single handedly Managing housekeeping, pantry services, technical, mail room, fire inspections as per agreement / contract with client by providing quality management service deliverables to client.
• Conduct regular inspections of the facility on housekeeping cleaning, energy conservation, maintenance practices, utility management and risk management procedures.
• Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule
• Ensuring an adequate supply of HK, Pantry materials and Technical for the proper operation of the building.
• Responsible for the grooming, uniform standards, cleanliness, hygiene and overall attitude of the staff deployed on site.
• Assisting with the preparations of strategic plans, budgets, and client reports, including financial reconciliation for service contract accounts.
• Develop initiatives and strategies that lead to cost savings and service improvement

• Management of all service contracts
• Ensure all necessary scheduled work is completed
• Effectively manage all Annual Maintenance Contracts
• Co-ordinate with the Operation Manager - on the implementation of FM Procedures and train FM staff.
• Prepare and present Monthly Management Report & Quarterly Business Reports to M&M. And to share the MOM as per agreed timelines in the agreement.
• Liaise with Building Management to ensure all safety procedures, including Business Continuity and Emergency Procedures are always maintained.
• Achieve highest level of satisfaction on food and beverage service
• Support, guide and collaborate with F&B executive and pantry team to ensure:
• A. Satisfactory of pantry services
• B. Events, Meetings, Movie screening and VIP functions are managed as per client's satisfaction.
• Preparation of staff schedules, in collaboration with line managers, to ensure the best operational effectiveness within budgetary guidelines.
• Manage recruiting, selection, orientation, training, performance planning and evaluations, succession planning and pay and reward programs for team.
• Follow established escalation procedures and incident reporting procedures
• Monthly preparing and submission of KPI's to client for invoicing.
• Ensuring 100 % KPI's objectives are achieved.
• Accurate and timely submission of monthly invoices and payments follow up with client.
• Weekly operations review meetings with team and client.
• Timely release of payments to vendors.
• Updating of records like invoice tracker and P&L of account.
• To monitor and coordinate with F&B exec, mail room for monthly ordering of material as per requirements. Sufficient stocks are maintained.
• To ensure all records and documents are maintained as per requirements.
• Provided assistance for ISO documentation and audits.
• To attend and submit documents for clients and JLL compliance audits and to ensure 100% scores.
• Taking approvals and preparation of monthly main and Misc. cost sheets.
• To issue quarterly P.O. to services providers.
• To approve invoices in CAAPS as per required documentations and P.O.
• Defined SOP's and SLA's to be followed as per agreement / contract with client.
• All required checklists to be checked and implemented as per site requirements.
• Yearly discussion with team for individual goals and KPI's.
• Timely reporting and updating operations manager about the site operations.
• Attending to monthly training as scheduled from JLL. And to provide training to the team as per weekly training calendar.
• No dues certificates to be taken from services providers for the quarter.
• Retention of the team on site to be maintained as per contract.
• Follow up with service providers for submission of invoices as per timelines.
• Monthly meeting with service providers for operations review.
• Sharing and introducing of improvements for operations and improvements in processes.
• To ensure that on site team salaries are credited on time monthly before or by 10th of every month.
• Updating of Accurals for open P.O. to finance team.
• To ensure monthly budgets are maintained for eg. ( Laundry, consumables ).
• Managing P&L of the account and seeking opportunities for introducing and improvements of latest offerings as per industry standards for organic growth.

Sound like you? To apply you need to be:

• Experience of 6 to 7 years in Facility Management technical operations and having led a site for more than 3 years.

What you can expect from us
You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Keep your ambitions in sight and imagine where JLL can take you...

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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