Job Description

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Location: Mumbai,
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The Assistant Manager xe2x80x93 Procurement for Repair & Maintenance (R&M) will be responsible for overseeing the end-to-end procurement and vendor management activities related to the repair and maintenance of retail stores PAN India. The role involves planning, sourcing, negotiating, and ensuring timely delivery of R&M services and materials, while maintaining cost efficiency, quality, and compliance.
Key Responsibilities (KRAs):
1. Procurement Planning & Strategy

• Develop and execute procurement strategies for all R&M-related works (civil, electrical, plumbing, HVAC, fixtures, Signage etc.) across retail outlets.
• Coordinate with operations, facilities, and maintenance teams to forecast R&M requirements.
• Rate Contract for repetitive R&M activities and consumables requirements.

2. Vendor Development & Management

• Identify, onboard, and evaluate vendors/contractors for R&M works.
• Establish service level agreements (SLAs), negotiate contracts, and ensure adherence to quality and timelines.
• Maintain a reliable vendor database with categorization based on service and geography.

3. Tendering & Negotiation

• Prepare and float RFQs/RFPs for various R&M projects.
• Analyse quotations, conduct techno-commercial evaluations, and lead negotiations to ensure cost-effective procurement.

4. Cost Management

• Monitor and control R&M expenditure within allocated budgets.
• Work with finance to process purchase orders, invoices, and ensure timely payments to vendors.
• Track cost savings and efficiency improvements in procurement.

5. Compliance & Documentation

• Ensure all procurement activities comply with internal policies and statutory regulations.
• Maintain proper documentation including contracts, POs, service reports, and audit trails.

6. Coordination with Stakeholders

• Liaise with store managers, regional operations teams, and project managers to gather requirements and feedback.
• Coordinate with internal departments like Legal, Finance, and Admin for approvals and support.

7. Quality Assurance

• Define quality standards for R&M services and ensure vendors meet them.
• Implement performance review mechanisms for service providers.

8. MIS & Reporting

• Maintain accurate procurement records and generate reports for management on vendor performance, spend analysis, and project status.
• Develop dashboards for real-time visibility of procurement activities.

Key Skills & Competencies:

• Strong negotiation and analytical skills
• Knowledge of civil, electrical, and mechanical R&M works
• Understanding of procurement systems (SAP/Oracle or similar ERP)
• Vendor management & contract administration
• Budgeting and cost control
• Excellent communication and stakeholder management

Educational Qualification:

• Bachelorxe2x80x99s Degree in Engineering (preferably Civil/Mechanical/Electrical) or equivalent
• MBA/PGDM in Supply Chain Management or Operations (Preferred)

Experience Required:

• 6xe2x80x9310 years of relevant experience in procurement, preferably in retail, FMCD, or facility management sectors

Let me know if you'd like this tailored for a specific retail chain (e.g., Jewellery, FMCG, fashion, electronics) or converted into a Word/PDF format. '