Job Description

The position exists to perform Purchase related functions, with the objective of purchase of items, spares, and services in line with Right Time, Right Quality and Right Price also minimizing purchase of consumable items Purchase/inventory within the limits of organization guidelines, processes, and procedures . 2. ORGANISATIONAL CHART PRINCIPAL ACCOUNTABILITIES Accountabilities Major Activities Service / Vendor Master Maintenance Periodic review of service and Vendor Master for duplication and modification in Oracle system. To ensure codes are available in Oracle for user at right time without duplicate/alternate codes. Turnaround time for code creation. No duplicate code in ORACLE . Validate PR details (item code, service code, scope of work, criticality, approval, etc). Take decision for vendor selection - Single party, OEM, comparative committee approach. Review suggested vendor details as suggested by subordinates To ensure vendo r should submit techno -commercial offers before due date on designated email -ids. Vendor selection, Internal Approvals Placement of Orders (In order to select right vendor and fulfil user requirements and place orders timely) Receive bids from vendors. Forward technical details of bids received to user group for technical evaluation. Interact with vendor and discuss clarifications if required. Assist technical department to fill evaluation form. Open commercial bid jointly with finance. Prepare techno -commercial comparative sheet. Select vendor for negotiation. Prepare minutes of meeting. To have know -how of current market price for offered material / and services. Review Variations in TC or understand offered TC from vendor. Highlight major strength weakness in TC. Negotiate in alignment to our standard TC clauses for pricing and pay ment milestones. Senior Manager -CommercialAssistant Manager -Commercial Apraava Energy Information Classification: PROPRIETARY Execute negotiation with vendor on price and contractual terms and conditions . Coordinate and communicate with rationales for approval with internal stakeholders. Assemble final price from all vendors. Prepare relevant documents for appro val; draft contracts/orders. Provide relevant information on vendors , initiate, and receive approvals from concerned authority as per CMAM, create contracts/ orders in ORACLE with appropriate terms conditions and forward contracts/orders to vendor. Ensur e receipt of order acceptance and time ly execution of contract. Import Consignment Logistic Support Co Ordination with Custom Handling Agent (CHA) (In order to ensure smooth logistics for all deliveries.) Receive notification from supplier for dispatches. Inform CHA and provide all documents for custom clearance formality in case of import consignment. Receive and verify custom duty amount from CHA. Forward details to finance for custom duty payment after getting payment approval. Provide assistance to CHA for customs clearance from customs department. Ensure material is covered under insurance policy. Engage transport agency to bring the material to the site in safe manner. Internal/ External Audit Preparedness Provide information required by auditors. Report and resolve queries, if any. Execute action plans based on audit findings. Establish process for self-auditing Vendor Performance Evaluation At least once in a year execute v endor performance evaluation in consultation with users , Safety, Finance and HR department . To ensure good vendors during procurement process Reports Regular generation of various reports Daily Report - approved indent, enquiry issued, order placement and pending RFQ status Weekly Report: Key Issues Highlights Monthly Report: Department Progress Report and activity highlights Networking with Vendors Twice in a year meeting with key suppliers to be organised for better coordination and establishment of supplier relationship 3. INTERACTIONS Internal Clients Roles you need to interact with inside the organization to enable success in your day-to-day work All departments - address procurement requests for material and service s. All user functions including but not limited to Legal, Finance Accounts, HR, HSSE, and Commercial for evaluation of vendor. External Clients Roles you need to interact with outside the organization to enable success in your day-to-day work Internal/External Audit agencies - support in facilitating audits to ensure compliance with Company and Industry standards and policies Transporters - Timely availability of procured materials Suppliers Service providers, CHA Apraava Energy Information Classification: PROPRIETARY 4. SKILLS AND KNOWLEDGE Educational Qualifications Minimum education qualifications : B.E./B. Tech. MBA in Supply Chain Management / Materials Management / Operations will be an added advantage Functional Skills Basic understanding of the Apraava Energy business Thorough understanding of the procurement process in general with a focus on strategic procurement Knowledge of implementation of management systems like ERP, Vendor Management Systems, HSSE systems Negotiation skills and communication skills. Understanding of costing for Domestic/ International products services. Procurement process, Taxation, Export Import documentation, Oracle Understanding of competition, knowledge of Domestic/ International market, Industry trends etc. Relevant and to tal years of Experience 7- 10 years of experience with preference from Wind/Solar Power Industry

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