Job Description

Company Description

Wood Mackenzie are the global research, analytics, and consultancy business powering the natural resources industry. For 50 years, we have been providing the quality data, analytics, and insights our customers rely on to inspire their decision making.

Our dedicated oil, gas & LNG, power & renewables, chemicals, metals & mining sector teams are located around the world and deliver a variety of projects based on our assessment and valuation of thousands of individual assets, companies, and economic indicators such as market supply, demand, and price trends.

We have over 2000 employees in 30 locations, serving customers in nearly 80 countries. Together, we inspire and innovate the markets we serve - providing invaluable intelligence to help our customers overcome the toughest challenges, and make strategic decisions that will, ultimately, accelerate the world\'s transition to a more sustainable future.



Role Purpose

This office based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

Main Responsibilities

\xc2\xb7 Provide general administrative support as required, including: collating/formatting information, binding, couriering, filing, faxing, photocopying, scanning, and answering telephone calls

\xc2\xb7 Organise travel and accommodation for team (including visas, currency, taxi bookings, office notification forms)

\xc2\xb7 Process expense claims in a timely manner as well as raise requisitions for invoices

\xc2\xb7 Maintain presentations, records, spreadsheets and databases

\xc2\xb7 Set up and assist with conference calls

. Maintain shared folders i.e. admin databases

\xc2\xb7 Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand

\xc2\xb7 Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business

\xc2\xb7 Provide administrative cover for other Administrators and Reception as required

\xc2\xb7 Assist with catering requirements for client meetings as required

\xc2\xb7 Assist with in-office client event logistics incl. name tags, registration

\xc2\xb7 Any other duties as required of the role

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Qualifications

About You

\xc2\xb7 Candidates should have experience providing administrative support to a large team in a professional environment

\xc2\xb7 They should enjoy working in a pressured environment where tight deadlines are a regular occurrence

\xc2\xb7 A willingness to demonstrate initiative and progress current skillset

\xc2\xb7 Must have excellent communication and organisational skills

\xc2\xb7 Be able to prioritise effectively and proactively use their own initiative

\xc2\xb7 Proficient knowledge of Outlook and formatting of Word documents is required, as well as basic Excel and Powerpoint skills

Expectations

\xc2\xb7 This role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices

\xc2\xb7 This role is expected to be a full-time role

\xc2\xb7 As a key contact for all team members, the candidate should be a great communicator with a proactive approach.

\xc2\xb7 The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence

\xc2\xb7 Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position

\xc2\xb7 The candidate should have a customer-orientated approach

Additional Information

\xe2\x80\x9cWood Mackenzie is a place where we are committed to supporting our people to grow and thrive. We value different perspectives and aspire to create an inclusive environment which encourages diversity and fosters a sense of belonging.

Wood Mackenzie values everyone\'s contribution and helps them reach their full potential while sustaining an organisational culture of health and well-being.

Our core values are:

• Inclusive - we succeed together
• Trusting - we choose to trust each other
• Customer committed - we put customers at the heart of our decisions
• Future Focused - we accelerate change
• Curious - we turn knowledge into action

We understand the importance of bringing your whole self to work and to achieving balance between work, family and other life commitments. We are open to considering flexible working arrangements to enable the greatest spectrum of talent to contribute to Wood Mackenzie\'s success.

Hear what our team has to say about working with us:

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Wood Mackenzie