Job Description

• Relocation Authorized:None * Telework Type:Full-Time Office/Project * Work Location:New Delhi Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our c

Relocation Authorized:None Telework Type: Full-Time Office/Project Work Location:New Delhi Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. SUMMARY Works independently to provide comprehensive administrative and secretarial support of a highlyaccountableand confidential nature to help ensure the smooth functioning of 3 senior managers of India Management team, including the India Office Manager.Assists them in their day-to-day activities and responsibilities including scheduling meetings, workshops and presentations. The role requires high degree of initiative, discretion, accuracy, judgment, knowledge of protocols and anticipation and working through changing priorities. JOB DIMENSIONS Supervision Received Receives general operational direction from assigned manager(s). Self-starter, requiring minimum guidance or supervision / works independently. Functionally reportingto Manager of Office services. Supervision Exercised May provide operational and/or functional support to other staff members on administrative matters. Contacts Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties Clients, company management and jobsite personnel ESSENTIAL JOB DUTIES Always maintains confidentiality of all information concerning this role. Provides secretarial/administrative assistance to assigned functions/functional managers. Performs special assignment that require comprehensive knowledge of administrative systems, processes, and procedures, with the ability to analyze, interpret, and make recommendations. Follows up to ensure action. Completes business independently as appropriate. With an understanding of Bechtel's goals and priorities and of the manager's commitments, composes and distributes correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager's signature. Identifiesaction on important or emergency matters or knows whom to contact in absence of manager. Maintains file of important matters for the manager's attention upon return. Managestravelarrangements, including visa applications, hotel bookings and other local logistics & local practices. Prepares itineraries and expense reports. Organizing and managing activities related to visitors, both domestic & international travel. Schedules and coordinates meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes. Performs other assignments as required using applicable automation systems/software. These assignments may include: Coordination of committee meetings and senior management meetings Monitoring all follow-up actions required by manager, including action items from management staff meetings. JOB KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE Excellent oral and written communication skills Thorough knowledge of grammatical rules, spelling, punctuation, and required formats In-depth knowledge of Bechtel's organizational structure, functions, and procedures Strong organizational and multi-tasking skills Demonstrated knowledge of filing systems and common office procedures Graduate, with at least 10 years of prior experience in administrative support to senior management.