Overview People. Passion. Pride. This is what has driven our teams since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 250 locations in 58 countries, across 6 continents. But at the heart of our business is our people.
Role Purpose The role is responsible to perform designated administrative duties effectively as per the departmental requirements. Furthermore, the role is responsible to manage documents, coordinate arrangement and liaise with various other departments ensuring compliance as per company QHSE norms.
What you will be doing

• Prepare and send out external and internal business correspondences and announcements
• Screen, respond, and redirect correspondence, telephone queries and other inquiries
• Attend to walk-in staff, guests or visitors and direct them to the concerned personnel
• Schedule and make logistical arrangements for meetings and conferences; prepare and distribute meeting agendas and minutes
• Coordinate travel and itinerary arrangement for authorized staff, including visa applications, ticket and hotel reservations
• Undertake complete documentations for department files as per the filing system; perform document control; copying, mailing, faxing, etc. of official documents as needed

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.
Safety, Security and Compliance: You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy. Please see the attached job description for further details on safety, security & compliance.
What we are looking for

• Diploma in Administration practices or related areas, Bachelor\'s degree preferable
• Minimum 2 years of similar experience
• Effective Communication, Interpersonal skills and Timely decision making
• Planning, organizing, presentability and courteousness
• Knowledge of oral and written English and local language as indicated.
• Basic computer skills and proficiency in MS Office application

Diversity Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential. Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.
Application Instructions Is this role ticking all the boxes for you? If so, please click apply now! Need more detail? Feel free to contact ashley.clark@menziesaviation.com for further information.