Job Description

Job Title: Administration Manager
Department: Administration
Location: SaltLake
Reports To: Admin Head
Male Candidates only
Job Summary
The Administration professional is responsible for overseeing and managing day-to-day administrative operations to ensure smooth functioning of the office/facility. This includes supervision of support staff, vendor management, facility upkeep, asset and inventory management, and ensuring compliance with company policies.
Key Responsibilities
Manage office infrastructure and facility maintenance (cleaning, security, utilities, etc.)
Monitor and manage administrative budgets and petty cash expenses
Supervise support staff such as housekeeping, drivers, security, and maintenance personnel
Coordinate travel arrangements, hotel bookings, and transport logistics for staff and guests
Maintain and track inventory of office supplies and ensure timely procurement
Ensure upkeep of office equipment, furniture, and premises
Coordinate AMC (Annual Maintenance Contracts) and service schedules for equipment
Handle vendor selection, negotiation, and management for administrative services
Maintain records related to office assets, repairs, and service logs
Ensure adherence to health, hygiene, and safety guidelines
Manage courier, postal services, visitor management, and reception services
Support event arrangements like meetings, training, celebrations, or audits
Handle compliance requirements related to facility management (e.g., fire safety, insurance)
Manage ID card issuance, parking allocation, and general coordination activities
Skills & Competencies
Strong organizational and multitasking skills
Good negotiation and vendor management skills
Ability to manage teams and contractors
Knowledge of administrative and facility operations
Good communication and interpersonal skills
Proficiency in MS Office, email, and reporting tools
Problem-solving and decision-making ability under pressure
Qualifications & Experience
Graduate in any discipline (preferred: BBA/B.Com/BA)
Minimum 2-6 years of experience in administration or facility management