Manage day-to-day office operations, housekeeping, transport, and security.
Maintain vendor contracts, payments, and service quality.
Oversee office infrastructure, IT assets, and utilities.
2. HR & Employee Support
Assist HR with onboarding, joining formalities, seating, and ID cards.
Maintain attendance, leave, and shift records.
Handle employee grievances on facilities and welfare.
Manage canteen, transport, and medical support systems.
3. Regulatory & Compliance (Specific to CRO)
Ensure validity and renewal of all licenses (Fire, PCB, lab licenses, etc.).
Maintain
GLP, GCP, GMP
compliance in admin-related functions.
Support documentation for audits (internal/external, regulatory, client).
Adhere to DCGI, ICH, USFDA, and other regulatory standards.
4. Documentation & Record-Keeping
Prepare and maintain SOPs, policies, and circulars.
Archive agreements, contracts, and compliance records.
Keep admin-related documentation inspection-ready.
5. Safety & Security
Implement fire safety, first aid, and lab safety protocols.
Conduct safety drills and awareness programs.
Manage CCTV surveillance and access control.
Ensure environmental health & safety compliance.
6. Finance & Budgeting
Assist in budget planning and cost control for admin functions.
Verify vendor bills and coordinate with accounts for payment.
Optimize operational expenses.
7. Communication & Coordination
Liaise with government authorities and regulatory bodies.
Coordinate across, Management , HR, QA, Finance, and Technical departments.
Issue internal circulars and notices.
Required Skills
Strong knowledge of
administration & facility management
.
Familiarity with
GLP, GCP, GMP guidelines
.
Good understanding of
regulatory compliance
(DCGI, USFDA, ICH).
Proficiency in
MS Office (Excel, Word, PowerPoint)
.
Excellent
communication, coordination & negotiation
skills.
Problem-solving and quick decision-making abilities.
Knowledge of