Job Description

Job Title \xe2\x80\x93 Admin Assistant

About GlobalFoundries

GlobalFoundries (GF) is one of the world\xe2\x80\x99s leading semiconductor foundries and the only one with a truly global footprint spanning three continents. We manufacture complex, feature-rich integrated circuits that enable billions of electronic devices. At GF, we make things that matter \xe2\x80\x94 from the solutions that enable the way we live today, to the technologies that drive what\xe2\x80\x99s possible for tomorrow. Join us in changing the industry that is changing the world. For more information, visit .

Job Introduction

The role is based in Bangalore, India. As the ideal candidate, you will provide administrative support to the Vice President of GlobalFoundries, India to ensure a smooth-running efficient office environment.

Your Job:

Meetings: Coordinate meetings; staff meetings, offsite strategic meetings and take down accurate minutes of meeting as required by Staff Managers

Travel Arrangement: Arrange business travel. Plan detailed itinerary, logistics and accommodation

Claims: Submit Claims for VP (such as medical, travel, entertainment, phone bill, personal etc.)

Confidentiality: Maintain and safeguard company confidential material/files/correspondence

Maintenance of Office Files: Establish a systematic filing system which is easily accessible and clearly labeled

Communication Device Allowance: Coordinate and manage CD Allowance

Correspondence: Respond to inquiries/ correspondence and memos needing written communication

Maintenance of Office Equipment: Operate, clean regularly, and recommend maintenance needs for all office equipment (i.e: copier machine, printers, computer, etc.)

Inventory Control for Office Supplies: Control, issue and order office consumables, keep watchful eye on stock level

Preparation of Bulletin: Keep an up-to-date calendar of events, gather information, update bulletin information and communication packages for staff dissemination

Sort Incoming Mail and Faxes: Date stamp all incoming mails and faxes and arrange by order of priority

Preparation of Monthly Report: Responsible for setting reasonable deadlines for report submission. Consolidate individual managers\xe2\x80\x99 reports into one report, edit, format, proof read the report before final vetting by Staff Manager.

Maintain Personnel Records: Maintain personnel files on all personnel, support/office staff, as outlined in Employee Policy

Maintenance of Bulletin Boards: Maintain orderly bulletin boards with current information

Project Management: Take up ad-hoc projects assigned by Staff Manager and complete them within stipulated time frame

Model the Core Values \xe2\x80\x93 \xe2\x80\x9cWalk the Talk\xe2\x80\x9d

Protect the reputation and integrity of others through strict confidentiality

Display the ability to communicate well with all levels of staff both verbally and written

Think on your feet. Be mindful of the department goals and objectives when scheduling and planning your work so as to ensure that there is no compromise or risks to these goals & objectives

Must possess knowledge of current company policies, procedures and programs

Keep abreast on the latest developments in the semiconductor industry and happenings around the world that affects the economy at large

What You Will Need

Secretarial Diploma or Equivalent.

10+ years of working experience in a secretarial position supporting high level management

Excellent computer literacy in MS Office Applications

Good command of spoken & written English

Must have good interpersonal skills and be able to interact with all levels of staff

Must have initiative and be proactive in handling duties and all other tasks assigned by supervisor

Must be committed to work and produce high quality output at all times

Must be discreet in handling company confidential documents

GlobalFoundries is an equal opportunity employer, cultivating a diverse and inclusive workforce. We believe having a multicultural workplace enhances productivity, efficiency and innovation whilst our employees feel truly respected, valued and heard.

As an affirmative employer, all qualified applicants are considered for employment regardless of age, ethnicity, marital status, citizenship, race, religion, political affiliation, gender, sexual orientation and medical and/or physical abilities.

All offers of employment with GlobalFoundries are conditioned upon the successful completion of background checks, medical screenings as applicable and subject to the respective local laws and regulations.

To ensure that we maintain a safe and healthy workplace for our GlobalFoundries employees, please note that offered candidates who have applied for jobs in India will have to be fully vaccinated prior to their targeted start date. For new hires, the appointment is contingent upon the provision of a copy of their COVID-19

vaccination document, subject to any written request for medical or religious accommodation.

Information about our benefits you can find here:

GlobalFoundries