Job Description

About the Role:

As an Administrative Assistant at Appvance, you will play a vital role in ensuring the smooth and efficient operation of our day-to-day office activities. Your organisational skills, attention to detail, and ability to multitask will be crucial in supporting our team and contributing to the overall success of the company.

What you will be doing

• Office Maintenance - Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Reception Management - Handle reception day to day tasks
• Inventory Management - Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, purchase, placing and expediting orders for supplies.
• Organise internal resources - Build out and maintain processes to keep files and office supplies organised and easily accessible.
• Liaise with visitors - Welcome visitors, answer visitor inquiries, make them comfortable by facilitating them and route to the appropriate internal parties as needed.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Office Assistance - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Handling administrative requests and queries from employees.
• Documentation - Develop and maintain a filing systems, including filling of bills and recording expenses.
• Manage Facilities - Manage cleaning work & ensure cleanliness & hygiene in office is maintained, Ensure office equipments are functional, manage vendor communication.
• Vendor Management - Manage Vendors, communication with Vendors, Negotiations, Order followups etc.

Additional Details : This role will require you to work on alternate Saturdays and compulsory during scheduled Maintenance.

Skills & Requirements

• 1-2 years experience as an administrative assistant, facilities or receptionist preferred
• Strong organisational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Minimum High school diploma
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Proficiency in languages like Kannada, Hindi & English

Appvance is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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