Job Description

1. Office Management & Operations

Facility Maintenance:

Ensuring the office environment is clean, safe, and functional. Coordinating with housekeeping, security, and maintenance staff.

Vendor Management:

Liaising with suppliers for office supplies, equipment, catering, and other services. This includes negotiating contracts and processing invoices.

Inventory Control:

Managing and ordering office supplies, stationery, pantry items, and other essentials.

Asset Management:

Keeping a record of all office assets like laptops, furniture, and printers.
2. Administrative & Secretarial Support

Calendar Management:

Scheduling meetings, appointments, and conferences for senior managers or entire teams.

Travel Arrangements:

Booking flights, hotels, and local transportation for employees' business travel.

Document Preparation:

Creating, formatting, and proofreading documents, reports, presentations, and correspondence.

Data Management:

Organizing and maintaining physical and digital filing systems, databases, and contact lists.
3. Communication & Coordination

First Point of Contact:

Managing the reception area, greeting visitors, and directing them appropriately.

Handling Correspondence:

Answering and screening phone calls, managing the main office email inbox, and distributing mail.

Internal Communication:

Assisting in circulating memos, notices, and other internal communications.
4. Basic Financial & HR Duties

Expense Reporting:

Assisting employees with their expense claims and processing them for the finance department.

Petty Cash Management:

Handling the office petty cash fund and maintaining records.

Invoice Processing:

Collecting and verifying vendor invoices for payment.

Onboarding Support:

Assisting the HR department with onboarding new employees by arranging seating, laptops, and access cards.
Job Type: Full-time

Pay: Up to ?25,000.00 per month

Benefits:

Health insurance
Supplemental Pay:

Yearly bonus
Application Question(s):

What is your current salary? How many yrs Experience? What is expected salary? How far from Hebbal, Bangalore?
Work Location: In person