Job Description

Job Summary:

We are seeking a highly organized and proactive

Admin Executive

with proven experience in transport coordination. The ideal candidate will be responsible for managing general administrative duties and ensuring the smooth operation of company transportation logistics.

Key Responsibilities:Administrative Duties:

Manage office supplies and equipment inventory. Handle documentation, filing, and data entry. Prepare reports, memos, and correspondence. Support HR, finance, and operations teams with day-to-day admin tasks. Maintain office cleanliness and coordinate maintenance services. Schedule meetings and appointments; manage calendars.

Transport Coordination:

Manage and schedule company vehicles and drivers. Ensure timely and safe transportation of employees, goods, or materials. Maintain vehicle records: registration, insurance, service, and maintenance logs. Coordinate with external transport vendors or logistics providers. Monitor fuel usage and track expenses. Ensure compliance with transportation laws and safety regulations. Address and resolve any transport-related issues or emergencies.

Qualifications:

Bachelor's degree in Business Administration or a related field (preferred). 2-4 years of administrative experience; at least 1 year in transport/logistics (preferred). Proficiency in MS Office (Word, Excel, Outlook). Familiarity with transport management systems (TMS) is a plus. Strong organizational and communication skills. Ability to multitask and work under pressure.

Key Competencies:

Time management Attention to detail Problem-solving Team collaboration Knowledge of vehicle maintenance schedules Understanding of transport laws and documentation

Work Conditions:

Office-based with occasional field visits May require availability outside regular working hours for transport coordination
Job Type: Full-time

Pay: ?18,000.00 - ?25,000.00 per month

Benefits:

Health insurance Paid time off
Schedule:

Day shift
Work Location: In person