Job Description

Job Summary:

We are seeking a proactive and highly organized Office Administrator to manage day-to-day office operations, vendor relationships, facility maintenance, asset tracking, employee coordination, and executive assistance. This role is pivotal in ensuring a smooth, efficient, and supportive work environment for both employees and management.

Key Responsibilities:

1. Vendor Management

Source quotations and negotiate prices for goods and services. Coordinate timely delivery and payment processing with vendors. Manage third-party staff (housekeeping, security), including attendance tracking, dispute resolution, and night shift supervision (on-call). Raise laptop service tickets and coordinate laptop procurement for new joiners.
2. Asset Management

Maintain and update inventory of office assets and supplies. Prepare regular asset reports and manage relationships with asset vendors. Schedule and oversee regular maintenance for office equipment (ACs, CCTV, printers, etc.).
3. Office Management & Coordination

Ensure a clean, well-maintained, and functional office environment. Maintain organized records of office documentation including invoices, contracts, and files. Manage travel bookings and itineraries for employees and management. Provide basic IT support and coordinate with IT teams as needed. Assist with planning and execution of corporate events and team activities. Manage access to software and hardware systems in accordance with company policies. Support HR with onboarding and setup for new hires. Stay available for urgent night shift requirements and maintain emergency contact records.
4. Meal Coordination

Distribute and manage Google Forms for daily lunch and dinner attendance. Coordinate accurate meal counts and special requests with food vendors. Collect feedback and drive improvements in food quality and service. Maintain weekly reports on food logistics and related tasks.
5. Personal Assistance to Management

Assist MD & CEO with personal scheduling, travel, and errands. Coordinate with household staff and external service providers as needed.

Qualifications:

Bachelor's degree in Business Administration or related field (preferred). 1-5 years of experience in office administration or facilities management. Excellent communication, negotiation, and interpersonal skills. Strong organizational and multitasking abilities. Proficient in MS Office, Google Workspace, and basic IT troubleshooting. Comfortable being on-call for emergencies or night-shift support.
Job Type: Full-time

Pay: ₹20,000.00 - ₹23,000.00 per month

Benefits:

Food provided Health insurance
Work Location: In person