Job Description

Role Overview

The Accounts & Purchase Executive will be responsible for managing day-to-day accounting activities, vendor management, and procurement operations. The role ensures accurate financial recording, timely payments, cost-effective purchasing, and smooth coordination between the accounts, operations, and supply chain teams.

Key ResponsibilitiesAccounts Management

Handle daily accounting operations including journal entries, purchase invoices, and expense booking. Reconcile vendor accounts, bank statements, and inter-branch transactions. Support monthly closing and maintain ledgers for payables and receivables. Prepare GST, TDS, and other statutory returns in coordination with the Accounts Manager. Process staff reimbursements, petty cash, and vendor payments. Maintain proper documentation and filing of accounting records.

Procurement & Purchasing

Identify and source materials, supplies, and services as per operational requirements. Obtain quotations, evaluate vendor proposals, and negotiate pricing and payment terms. Issue Purchase Orders (POs) and ensure timely delivery of goods. Maintain updated records of suppliers, purchase orders, and inventory movement. Coordinate with the operations and store teams for stock replenishment and quality checks. Track and control purchase expenses within approved budgets.

Vendor Management

Develop and maintain strong relationships with suppliers and service providers. Evaluate vendor performance on pricing, quality, and delivery timelines. Ensure compliance with company policies, payment schedules, and legal documentation.

Reporting & Coordination

Prepare daily/weekly reports on purchases, expenses, and stock utilization. Assist in audits by providing necessary financial and purchase records. Collaborate with HR, Admin, and Operations teams for smooth business functioning.

Qualifications & Skills

Bachelor's degree in Commerce, Accounting, or related field (MBA/CA Inter preferred). 2-5 years of experience in accounting and procurement (preferably in hospitality/QSR/retail). Strong knowledge of Tally ERP, MS Excel, and accounting principles. Good understanding of GST, TDS, and vendor billing. Excellent negotiation, communication, and organizational skills. Attention to detail and ability to multitask under tight deadlines.

Key Competencies

Financial accuracy & accountability Vendor and cost management Process orientation & record keeping Negotiation and relationship management Time management & reliability
Job Type: Full-time

Pay: ₹20,000.00 - ₹28,000.00 per month

Work Location: In person