Job Description

Required Knowledge/Skills: \xc2\xb7 Familiarization training with system Management \xc2\xb7 Very good understanding of office management processes \xc2\xb7 Experience with financial and facilities management principles \xc2\xb7 Critical thinker and problem-solving skills \xc2\xb7 Good Team player with Good time-management skills \xc2\xb7 Must be proficient in MS Office and basic knowledge in Recruitment portal. \xc2\xb7 Excellent interpersonal and communication skills in English. : \xc2\xb7 Plan, coordinate and manage all administrative procedures and systems \xc2\xb7 Allocate responsibilities and office space \xc2\xb7 Provide coaching and guidance to ensure maximum efficiency in office activities \xc2\xb7 Ensure the smooth and adequate flow of information within the company \xc2\xb7 Manage schedules and deadlines and Purchase new material as needed \xc2\xb7 Identify process bottlenecks and Offer solutions for improvement \xc2\xb7 Monitor costs and expenses to assist in budget preparation \xc2\xb7 Oversee facilities services and maintenance and Adhere to policies and regulations. \xc2\xb7 Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping. \xc2\xb7 Support the Facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works(s) are undertaken quickly. \xc2\xb7 Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner \xc2\xb7 FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners; \xc2\xb7 Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to Work and Construction Design Management (CDM) processes are used at all times and are fit for purpose; \xc2\xb7 \xe2\x80\x93 Provide other administrative and operational/coordination support to the Head of Facilities, to other staff within the Regeneration and Property team and in other departments as and when requested; \xc2\xb7 \xe2\x80\x93 Production of monthly reports identifying performance against agreed targets and budgets. \xc2\xb7 \xe2\x80\x93 To maintain internal systems and work flow and advise Building Management Team on Administrative best practice \xc2\xb7 \xe2\x80\x93 Manage all incoming mail. \xc2\xb7 \xe2\x80\x93 Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take. \xc2\xb7 \xe2\x80\x93 Reports \xe2\x80\x93 preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data. \xc2\xb7 \xe2\x80\x93 Maintain both soft and hard filing systems, ensuring consistency and support management team where required. Job Types: Full-time, Permanent Salary: From \xe2\x82\xb925,000.00 per month Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Leave encashment
• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Morning shift

Supplemental pay types:

• Performance bonus

Work Location: In person Speak with the employer
+91 9566269922