Job Description

Key Responsibilities:
1. Administrative Operations

• Oversee the day-to-day operations of the admin department to ensure efficient workflow.

• Maintain administrative systems, policies, and procedures to ensure smooth office management.

• Ensure proper upkeep and maintenance of office premises, facilities, and equipment.

• Coordinate with vendors and service providers for office maintenance, utilities, and supplies.

2. Staff Supervision

• Supervise and manage drivers, receptionists, office assistants, and housekeeping staff.

• Prepare duty rosters, monitor attendance, and ensure discipline and professionalism within the team.

• Conduct regular performance evaluations and provide training or guidance as required.

3. Transportation Management

• Manage and schedule drivers for official duties and site visits.

• Ensure proper maintenance, documentation, and insurance of company vehicles.

• Monitor fuel usage, vehicle logs, and compliance with company transport policies.

4. Front Office & Reception Management

• Oversee reception operations, ensuring professional handling of calls and visitors.

• Ensure the reception area is well-maintained and aligned with company standards.

• Supervise handling of incoming and outgoing mail, courier services, and visitor records.

5. Office Administration & Support

• Monitor office supplies and stationery; ensure timely procurement within approved budgets.

• Support event coordination, meetings, and travel arrangements for staff.

• Maintain updated administrative records and reports.

6. Compliance & Safety

• Ensure adherence to company policies, safety regulations, and administrative protocols.

• Coordinate with HR and management on compliance, security, and facility-related matters.

Skills Required