Job Description

Key Responsibilities

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1.

Invoicing & Billing

Prepare and issue sales invoices, debit/credit notes, and delivery challans.
Ensure accuracy in tax calculation (GST, VAT if applicable) and pricing.
Coordinate with accounts/finance for invoice posting and reconciliation.

2.

Documentation Management

Maintain inward and outward documentation (GRN, delivery challans, e-way bills).
File and record supplier and customer documents systematically.
Generate dispatch documents as per company and statutory requirements.

3.

POD (Proof of Delivery) Handling

Track, collect, and maintain PODs from transporters/customers.
Verify PODs against dispatches and follow up on pending/unsigned PODs.
Update WMS/ERP with POD status.

4.

Coordination

Liaise with warehouse team, transporters, and customers for documentation queries.
Support warehouse operations by providing timely and correct documents.
Work with the accounts team for invoice-related clarifications.

5.

Compliance & Reporting

Ensure documentation compliance as per statutory and audit requirements.
Maintain proper filing of hardcopy and softcopy records.
Prepare daily/weekly reports for invoices, PODs, and pending documentation.

Key Skills & Competencies

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Basic knowledge of invoicing, billing, and logistics documentation
Familiarity with GST/e-way bill process (training can be provided if basic)
Good communication and coordination skills
Proficiency in MS Office (Excel, Word) and basic ERP/WMS usage
Attention to detail and accuracy in record-keeping

Qualifications & Experience

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Graduate (Commerce preferred, but not mandatory if experienced)
1-3 years of experience in invoicing/documentation (warehousing/logistics background preferred)
Freshers with strong learning ability and basic accounting/logistics knowledge may also be considered