Job Description

Objective:

--------------


To maintain accurate records of materials dispatched to various project sites, reconcile delivery details with invoices.

Key Responsibilities:

-------------------------

Delivery Challan (DC) Management Maintain and update records of all Delivery Challans (DCs) issued. Track DCs dispatched to various project locations and ensure site confirmation of receipt. Ensure each DC is uniquely identified and easily traceable. Invoice Comparison Compare dispatched materials (as per DC) with invoices raised. Check for accuracy in item codes, quantity, and price. Highlight discrepancies and coordinate with procurement or accounts for resolution. Reconciliation Collect and verify site acknowledgment receipts. Reconcile dispatched items with site-received materials. Record and report any shortages, excess, or damage. Documentation & Filing Maintain both digital and physical copies of: Delivery Challans, Site Acknowledgment, Invoices, Reconciliation reports. Organize files for easy access during audits and reviews. Coordination with supervisors, transporters, warehouse, and accounts teams. Ensure timely communication and resolution of issues. Reporting Prepare and submit daily/weekly/monthly reports on dispatch and reconciliation status. Maintain a summary of pending acknowledgments and mismatched invoices. Assisting warehouse operations

Skills & Qualifications:

-----------------------------

Good knowledge of logistics and dispatch workflows Basic understanding of invoicing and stock reconciliation Proficiency in MS Excel and document handling Strong coordination and communication skills * Prior experience in similar roles preferred