Job Description

Virtual Executive Assistant (Mid-Level | 2-5 Years Experience)

Location:

Remote

Reports to:

Leadership Team

Company:

TailorCare (Nashville, Tennessee, USA)

About TailorCare

TailorCare is redefining how specialty care is delivered. We provide a deeply personalized, evidence-based approach that helps people navigate treatment options for joint, back and muscle conditions. Using clinical insight, predictive data and thoughtful care coordination, we guide patients toward the most effective path for their needs.

We are a remote-first U.S. healthcare organization with a headquarters in Nashville. Our culture values curiosity, ownership, and collaboration as we build a high-growth, patient-focused company.

About the Role

We are hiring a

mid-level Virtual Executive Assistant

to support multiple members of our leadership team. This role requires sharp organization, fast responsiveness, and the ability to manage competing priorities in a fully remote environment. You will ensure smooth day-to-day operations, coordinate meetings across time zones, and support administrative and cross-functional activities.

Primary ResponsibilitiesScheduling & Meeting Coordination

Manage complex calendars for multiple leaders. Coordinate internal and external meetings across time zones. Prepare meeting agendas and gather materials in advance. Support meeting execution, take notes, and track action items.

Travel, Events & Offsites

Coordinate domestic travel, accommodations and logistics. Assist with planning and supporting company events and offsites. Collaborate with internal teams to ensure seamless onsite operations.

Administrative & Operational Support

Process invoices and payments using Ramp and Bill.com. Track, process and organize receipts and AP documentation. Maintain digital filing systems and shared resources. Support cross-functional workstreams and maintain internal tracking tools. Assist with vendor coordination and general administrative tasks.

People & HR Coordination

Assist HR with interview scheduling and candidate coordination. Manage logistics for onboarding, internal meetings and team activities.

QualificationsRequired

2 to 5 years of experience

as an Executive Assistant, Administrative Assistant or similar role Experience supporting leadership in a fast-moving environment. Proficiency in Google Workspace, Zoom and Slack. Excellent written and verbal communication skills. Strong organizational ability and attention to detail. Ability to manage multiple priorities and meet deadlines. High level of professionalism, discretion and judgment.

Preferred

Experience supporting onsite event planning or offsites. Familiarity with Ramp, Bill.com or similar AP tools. Experience in healthcare or a high-growth startup environment.
Job Type: Full-time

Application Question(s):

What is your Current Annual Salary? What is your Expected Annual Salary? Are you comfortable with US working hours ? * What is your Notice period in case you're selected ?