Job Description

We are seeking a detail-oriented and resourceful Virtual Assistant to provide comprehensive support in administration, marketing, research, and client/project coordination. The ideal candidate will demonstrate professionalism, strong organizational skills, and the ability to manage competing priorities in a dynamic environment. This position will work closely with leadership and project teams to ensure efficient operations and high-quality client outcomes.

Full-time, Remote Opportunity

Working Hours:

9:00 AM - 5:00 PM Eastern Time, Monday-Friday

Job Responsibilities:

Meeting Support: Join calls, take notes, and track follow-ups Calendar Management: Schedule, coordinate, and update team and client meetings Document & Presentation Support: Prepare and customize decks for clients and business development Research: Conduct targeted research for projects and client needs Database & Tracking: Maintain contact lists, trackers, and updates Administrative Support: Handle signatures, NDAs, invoices, and coordination with accounting Proposal Support: Assist with proposals through graphics, drafting, and formatting General Support: Provide ad hoc assistance and special project support

Requirements:

Minimum of 4 years of experience in a professional setting Minimum of 2 years of experience in a professional remote work environment Strong organizational, research, and administrative skills Experience managing calendars and scheduling across multiple time zones Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar) High emotional intelligence, maturity, and demonstrated business acumen Excellent written and verbal communication skills in English Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams)

Preferred

Experience supporting consulting, professional services, or international development organizations Experience working in WordPress and/or Monday.com Graphic design skills (PowerPoint, Canva, or equivalent) Experience with CRM systems, project management tools, or databases

Minimum Technical and Work Environment Requirements:

Internet Connection: Primary internet connection with a minimum speed of 15 Mbps. Backup internet connection with at least 10 Mbps. Backup connection must be capable of supporting work during a power outage. Primary Device: Desktop or laptop equipped with at least: Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. A minimum of 8 GB RAM. Backup Device: Must meet or exceed the performance of an Intel Core i3 processor. Must be functional during power interruptions. Peripherals and Workspace: A functioning webcam. A noise-canceling USB headset. A quiet, dedicated home office space. A smartphone for communication and verification purposes.

Benefits:

Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. * Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.