Job Description

Job Title: Virtual Assistant (US Accounting & Recruitment Operations)

Location:

Remote or Hybrid or Onsite.

Shift:

Night Shift | US EST Time Zone (7:30 PM to 4:30 AM IST)

Employment Type:

Full-Time

About the Role:

We are looking for a detail-oriented

Accounting & Recruitment Operations Associate

to support our USA-based business operations. The role involves

invoice generation, payment collection, administrative coordination

, and assisting our

recruitment team

with

job postings and sourcing

.

The ideal candidate should have a background in

basic accounting or finance

, strong attention to detail, and a willingness to take on

multi-functional administrative tasks

.

Key Responsibilities:

Accounting & Administrative Support

Generate and send invoices to US clients on a regular schedule. Track outstanding invoices and follow up on pending payments. Record received payments and reconcile transactions in internal systems. Maintain up-to-date financial records and payment reports. Support monthly and quarterly reporting for management. Handle general administrative tasks related to client accounts and documentation.

Recruitment Operations

Post job openings on various job boards, portals, and social media. Source potential candidates using LinkedIn, Indeed, and internal databases. Organize resumes and update applicant tracking sheets. Coordinate with recruiters for interview scheduling and follow-ups. Ensure all job postings and pipelines are kept current.

Coordination & Communication

Communicate effectively with US-based clients and internal teams during EST hours. Manage email correspondence, reporting, and task tracking efficiently. Collaborate with the leadership team to streamline operations and support business growth.

Qualifications & Skills:

Bachelor's degree in Accounting, Commerce, Business Administration, or related field. 5+ years of experience in accounting, invoice management, or administrative coordination. Familiarity with tools such as

QuickBooks, Excel, or Google Sheets

. Good understanding of basic bookkeeping and payment collection. Prior exposure to staffing or recruitment operations preferred. Excellent English communication skills (written and verbal). Comfortable working independently during

US EST night shift

.

Why Join Us:

Opportunity to gain hands-on experience in both accounting and recruitment operations. Exposure to US-based business processes. Collaborative team culture and growth-oriented environment.
Job Type: Full-time

Pay: ₹30,000.00 - ₹45,000.00 per month

Expected Start Date: 12/11/2025