Job Description

About the role

Luniea is looking for a

Virtual Assistant

to support daily operations, client coordination, and internal workflows. This role is ideal for someone who is highly organized, proactive, and comfortable handling both

administrative and coordination tasks

in a growing agency environment.

This is a

remote, contract-based role

with flexible working hours and ongoing work.

ResponsibilitiesBusiness Research & Lead Support

Research businesses online to identify potential clients for Luniea Review websites, social media presence, and digital activity to assess fit Maintain and update prospect lists with notes and insights
Client Communication & Follow-ups

Assist with replying to emails and client messages (based on guidance/templates) Track follow-ups, pending actions, and responses Follow up on invoices, payments, and client approvals
Admin & Documentation

Prepare contracts, quotations, proposals, and onboarding presentations Organize and maintain client documents and internal files Support basic bookkeeping coordination (tracking invoices, payment status)
Team & Task Coordination

Track team member tasks and deadlines Add, update, and organize tasks in project management tools Support onboarding of new team members (documents, task setup, access lists)
Scheduling & Coordination

Schedule meetings with clients, team members, and external stakeholders Manage calendars and meeting confirmations Ensure agendas and follow-up notes are organized
Additional Support (as needed)

Maintain internal trackers, spreadsheets, and reports Assist with process documentation and workflow improvements Support day-to-day operational needs of the founder and team
Requirements

Strong organizational and communication skills Comfortable working with email, calendars, documents, and spreadsheets Ability to handle multiple tasks and prioritize effectively Attention to detail and follow-through Experience supporting founders, agencies, or remote teams is a plus
Qualifications

Advanced proficiency in English (written and verbal) is required.

Bachelor's degree in Business Administration or a related field (required)

MBA or equivalent postgraduate qualification is strongly preferred*

Minimum 5 years of professional experience

in a similar role (Virtual Assistant, Operations Assistant, Administrative Coordinator, Business Support, or Agency Support role) Strong understanding of

business operations, client coordination, and administrative workflows

Excellent

written and verbal communication skills

in English High level of

organization, time management, and attention to detail

Ability to

work independently

, manage priorities, and follow through on tasks with minimal supervision Comfortable working with: Email and calendar management tools Document preparation (contracts, proposals, presentations) Spreadsheets and trackers Task and project management tools Experience supporting

founders, managers, or remote teams

is preferred.
Engagement & Compensation

Remote, contract-based role Flexible working hours Monthly compensation based on agreed scope Long-term collaboration opportunity
Job Type: Contract

Education:

Bachelor's (Required)
Experience:

Business administration: 3 years (Required)
Language:

Advanced English (Required)
Work Location: Remote