Job Description

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.The RoleYou will be responsible for :

• ClickUp Workflow Management: Monitor and update task workflows across all departments to ensure accurate progress tracking and accountability.
• Recurring Task Oversight: Track and follow up on recurring tasks to ensure consistency and completion.
• Calendar & Meeting Management: Arrange internal and external meetings, manage calendars, and take comprehensive meeting minutes for team distribution.
• File & Document Organization: Maintain digital file systems including organizing, renaming, and archiving files across shared drives.
• Email & Communication Support: Professionally respond to and organize incoming emails; prioritize as needed for leadership.
• Project Support: Support various teams by assisting with project timelines, deliverables, and updates across platforms like Google Sheets, ClickUp, and Dear Inventory.
• Research & Reporting: Conduct research on market trends, competition, and relevant industry topics; prepare reports as needed.
• Customer Service Support: Act as a first point of contact for inquiries, providing courteous and helpful responses.
• SOP Documentation & Video Recording: Create and maintain Standard Operating Procedures (SOPs) in written form, and record SOP videos following the companys standards for clarity, tone, and branding.
• Ad Hoc Admin Tasks: Assist with various administrative tasks as assigned to support business operations.

Ideal Profile

• Proven experience as a Virtual Assistant or similar administrative role.
• Excellent written and verbal communication skills in English.
• High level of attention to detail, organizational, and follow-through skills.
• Strong experience with project management tools, especially ClickUp.
• Ability to manage schedules and appointments independently.
• Comfortable juggling multiple priorities and working across departments.
• Tech-savvy and eager to stay updated with new tools and platforms.
• Skilled in both creating SOP documents and recording clear, concise SOP videos.
• Effective documentation skills able to turn conversations into clear written outputs.
• Self-starter with a positive attitude and a willingness to go the extra mile.
• Able to work under pressure in a fast-paced environment.
• Fresh graduates are welcome to apply if highly motivated and trainable

Essential Requirements for Remote Work

• Reliable Laptop or Desktop Computer.
• Stable and high-speed internet connection.
• Power source and backup internet connection in case of electricity interruptions.

What's on Offer?

• Great work culture
• Flexible working options
• A role that offers a breadth of learning opportunities

RYDU