Job Description

Vice President


Job Number: 3222890
POSTING DATE: Aug 29, 2022
PRIMARY LOCATION: Non-Japan Asia-India-Karnataka-Bengaluru
JOB: Corporate Services
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Vice President

DESCRIPTION


JOB TITLE

Asia Environmental Health and Safety Manager
LEVEL
Vice President



START DATE

REPORTS TO
Keith Skipp



COST CENTRE

HIRING MANAGERS
Keith Skipp




AREA OVERVIEW



To provide strategic and tactical management and oversight of the Asia Property Management Environmental, Health and Safety (EHS) activities and initiatives, including the development and implementation of the Asia EHS Strategy, policy, direction and systems to enable the provision of a sustainable, safe and healthy workplace for all Morgan Stanley staff and clients across Asia.

One of the key drivers for success is for the EHS Manager Asia to have the necessary skills, knowledge and experience to communicate and influence at Senior Management level across the Firm. The new appointment will also be required to identify, lead and implement initiatives to continuously improve sustainability and safety culture and performance in our Business Units.

This role is primarily focused on work within the Asia region although will also be required to input into a number of global initiatives, working with regional colleagues.




PRINCIPAL RESPONSIBILITIES



EHS LEADERSHIP

• 
  Provide guidance and advice on health and safety risk management across Asia.
  Define strategy to support the Firm’s operational sustainability target (10-point plan).
  Identifying and defining regional legislative standards and best practice.
  Designing and implementing practical EHS risk management strategies and procedures.
  Ownership for definition and implementation of Asia region wide EHS policies and practice.
  Develop an audit program to measure and report EHS performance against agreed standards.
  Influencing staff, clients and contractors through effective communication.
  Manage the planning, development and delivery of a Health and safety training programme for the region.
  To provide practical, proportionate and effective solutions to H&S risks across the region
  Work collaboratively with Property Management teams and vendors to ensure full compliance with all EHS requirements at all sites.
  Work closely with the Workplace and Design team to create the Wellness Strategy for the region.

CLIENT / STAKEHOLDER MANAGEMENT AND COMMUNICATION:

• 
  To build and maintain relationships with Business Units, provide competent advice and guidance to EHS senior management committees, forums and teams and develop strategic long-term health and safety management plans for mitigating health and safety risk within their areas of responsibility
  Strong interpersonal and negotiation skills, ability to influence, good organizational skills and attention to detail
  Ability to work unsupervised and complete tasks with multi-cultural teams in the APAC region
  Ability to research and generate EHS policy and strategy
  Excellent verbal communication skills
  Effective written communication, including technical reports, risk assessments and training materials
  Presentation skills to deliver localized training to staff as required at all levels.

OPERATIONAL

• 
  Provide guidance and advice on health and safety risk management at all levels on the account
  Provide technical advice on all relevant EHS issues to accounts and advise accounts of changes in legislation
  Identify and deliver account EHS training requirements
  Support the completion of workplace risk assessments and reviews in accordance with legislation or upon request
  Support and ensure appropriate documentation of accidents investigations
  Conduct EHS inspections and audit workplace standards and activities
  Support monitoring procedures and reporting of regional EHS performance
  Organize, maintain and demonstrate effective EHS Communication plan for the region
  Ensure Service providers maintain continued compliance with regionally defined EHS Standards.
  Implementing Indoor Air Quality and Water Quality Programs and Action Plans, providing analysis and solutions for improvement, if necessary

FINANCIAL / COMMERCIAL MANAGEMENT

• 
  The EHS Manager Asia will own the development of EHS budgets and forecasts, including EHS project-related opex and capex budgets. The EHS Manager Asia will also be responsible for EHS related key performance indicators and service levels.
  Define reporting protocol to provide key stakeholders with updates on EHS initiatives, financial and key performance metrics.

GLOBAL INTERFACE:

• 
  Regular liaison with the global EHS counterparts in EMEA and Americas regions, to ensure policy, process and procedure alignment and consistency.
  Participation in global EHS programmes and initiatives.

KEY SKILLS REQUIREMENTS

• 
  Educated to degree level ideally in a Health and Safety or Energy and Sustainability related subject (essential).
  NEBOSH National Diploma in Occupational Health and Safety, Internal Auditor ISO 14001, ISO 50001 or equivalent (desirable).
  Familiarity and experience with the LEED and Well Building Standard.
  At least 5 years of experience in managing EHS programs and processes, incident reporting and working in an APAC regional role across multi-site property portfolios of corporate clients.
  Knowledge and understanding of relevant standards, legislation and the ability to keep up to date with current trends and related best practices in the APAC region.
  Excellent PC skills, proficient in Microsoft Word and Excel.
  Language(s): Must be fluent in written and spoken English (Cantonese and/or Mandarin desirable).

IDEAL EXPERIENCE

• 
  A motivated self-starter with a proven track record of successfully delivering best practice and quality to the operation.
  A strategic thinker who can deal with ambiguity and solve complex problems effectively.
  An engaging people manager who thrives on inspiring and developing their team.
  Proactive with a keen eye for detail and the ability to balance multiple priorities.
  Possess a can-do attitude with proven ability to build and maintain relationships.

QUALIFICATIONS


COMPETENCIES REQUIRED FOR THE ROLE



COMMERCIAL/ BUSINESS ORIENTATION

Guardianship
MED

Client Skills
MED

Additional Notes

• Candidates will be expected to build relationships with senior stakeholders, communicate EHS risks and opportunities. The candidate will be expected to identify and escalate timeline slippage and any key issues in a timely manner in order to avoid severe delays to the program/project completion The candidate should be able to challenge senior staff about H&S risks in existing operation. The candidate should be

FUNCTIONAL
KNOWLEDGE


Job Skills
MED

Additional Notes

• Health and safety / Sustainability experience is critical Knowledge of facilities management and project management is of benefit to ensure a level of understanding re in-scope functions. It is important that the candidate is able to work in a flexible environment. In a program environment, plans & priorities can and do change frequently. The candidate will need to demonstrate self-motivation and confidence through this period. The candidate needs to be proficient with all Microsoft Office tools and demonstrate a high level of IT knowledge and awareness.

Business/Product Knowledge
MED



PROFESSIONAL
SKILLS


Integrity
HIGH

Additional Notes

• Candidates will be expected to think strategically and develop EHS policy and procedure for Property Management Much of the sensitive information can only be shared with certain audiences and if unsure the candidate should be able to clearly differentiate between those that should and those that should not have this data. Due to the multi-tasking nature of the role, the candidate should be able to prioritise their own workloads accordingly. Candidate would be expected to be a good team player and work across all sub-functions and region.

Planning & Control
MED



Communication
HIGH