Job Description

Position Overview

The

Vendor & Database Executive

will be responsible for maintaining and updating the company's vendor database, researching new vendors, managing prices and quantities, arranging samples, and supporting event-related requirements across categories like guest experience, artists, printing, gifting, and more.

This role is crucial for ensuring the company always has the right resources, updated information, and new ideas as per market trends.

Key Responsibilities

A. Vendor Sourcing & Coordination

Identify and source new vendors across multiple categories. Collect vendor details, pricing, catalogues, quantity requirements, and product lists. Maintain strong vendor relationships for smooth operations. Negotiate basic pricing and terms when required.

B. Database Management

Maintain and update vendor data in Excel/Google Sheets. Keep track of pricing, quantities, product availability, and vendor performance. Categorize data properly for easy team access. Ensure all information is accurate, updated, and well-organized.

C. Sample Handling

Arrange samples from vendors whenever required by the design/operations team. Maintain a sample library for reference. Track sample requests, approvals, and returns.

D. Event Support Requirements

Provide vendor and product options for:

Guest Experience items Artists, Anchors, Performers Printing, fabrication, and design materials Gifting, hampers, merchandise Collaterals, branding elements Any other event-related requirement

E. Market Research & Trends

Research new products, concepts, and market trends. Keep the database updated with new ideas and innovations. Suggest fresh options and modern solutions to the team.

F. Internal Coordination

Support the Client Servicing, Design, and Production teams with quick information. Follow up with vendors for prices, availability, and timelines. Maintain timely communication across all departments.

Required Qualifications

Graduate (Any discipline) Basic understanding of events, procurement, or vendor management preferred

Experience

6 months to 1 year of experience (Event / Operations / Vendor coordination preferred) Freshers with strong interest and learning mindset may also apply

Skills & Competencies

Good communication & follow-up skills Excel/Google Sheets knowledge Data management & organization Basic negotiation skills Market awareness Ability to multitask and work under timelines Proactive and eager to explore new vendors and ideas

What We Expect from You

Quick learner with a positive work attitude Strong ownership and responsibility Ability to handle fieldwork when needed (sample collection/vendor visits) Updated with market trends and new product ideas Reliable, organised, and detail-oriented

Department:

- Operations / Procurement

Gender:

- Female Candidates Only

Type:

- Full-Time

Job Type: Full-time

Pay: ₹12,000.00 - ₹18,000.00 per month

Work Location: In person