Job Description

Key Responsibilities

Academic Records & Student Services

Manage student registration, enrollment, academic records, and graduation eligibility Coordinate issue of degrees, transcripts, and verifications Maintain accurate student data systems and ensure confidentiality

University Administration

Supervise general administration, office coordination, and official communication Support admission, examination processes, stock management, and academic calendar planning Organize convocations and maintain subject/class data

Data Reporting & Analytics

Compile enrollment reports, retention statistics, and graduation data Submit timely and accurate reports to UGC, AICTE, and government authorities Provide statistical reports for internal planning and audit purposes

Regulatory Compliance & Course Approvals

Ensure full documentation and compliance for university approval under UGC guidelines Handle complete course approval processes from UGC, AICTE, and State bodies Maintain expertise in running courses under regulatory frameworks Coordinate submission of applications, inspections, and approval fee formalities Liaise with government departments and ensure university documentation is UGC-compliant

Institutional Governance

Ensure 100% compliance with UGC, AICTE, NAAC, PCI, BCI, MCI, and Sikkim Govt. regulations Ensure complete institutional documentation, audit readiness, and academic integrity Lead statutory body functions, including Academic Council, BoG, BoS, and IQAC

Leadership & Department Coordination

Manage Assistant Registrars, administrative staff, and data operators Collaborate with faculty, academic heads, and university leadership Ensure smooth file movement, accurate communication, and process transparency

Skills & Competencies

Strong knowledge of UGC/AICTE/NAAC guidelines and approval workflows University documentation and compliance expertise Excellent data management, reporting, and auditing skills Strategic administrative leadership and team coordination Attention to detail, communication, and regulatory awareness

Reporting To: Vice Chancellor & Pro Vice Chancellor or Chancellor

Direct Reports: Assistant Registrars, Admin Staff, Data Operators. External Liaison: UGC, AICTE, State Govt., NAAC, PCI, BCI, MCI

Application Process

Submit:

Detailed CV with recent photo Cover letter explaining experience and suitability Self-attested educational and experience certificates UGC/AICTE-related documentation experience (if applicable) Three professional references

Interview Location: G-38, Sector 3, NoidaJob Location: Melli, Sikkim (must be ready to relocate or commute)

Job Type: Full-time

Pay: ?70,809.54 - ?97,867.01 per month

Benefits:

Cell phone reimbursement Internet reimbursement Leave encashment
Schedule:

Day shift Fixed shift Morning shift
Supplemental Pay:

Shift allowance
Application Question(s):

Thank you for showing interest in the opportunity with IMTS Institute.
As part of our preliminary screening process, we request you to kindly submit a digitally recorded video addressing the following three points:

A brief introduction about yourself.

Your willingness to relocate or work from Sikkim location.

Your understanding and experience in the following:

Designing course curriculum in alignment with new institutional policies.

Knowledge and application of UGC guidelines in academic planning.

Please ensure the video is clear and professional, and send it to hr@imtsinstitute.com by [mention deadline if applicable].

If you have any questions, feel free to reach out. We look forward to your submission.

Work Location: In person