Job Description

Travel Reconciliation Executive Department: Finance / Travel Desk / Operations Location:R-City offices, Lal Bahadur Shastri Road, Ghatkopar West, Mumbai, Maharashtra 400086 Job Summary The Travel Reconciliation Executive is responsible for verifying, validating, and reconciling all travel-related expenses, bookings, vendor invoices, and employee claims. The role ensures accurate financial reporting, identifies discrepancies, and supports timely settlement of travel expenses as per company policies. Key Responsibilities 1. Travel Expense Reconciliation o Reconcile all travel expenses including flights, hotels, cabs, visas, meals, and miscellaneous expenses. o Match booking data from travel portals (e.g., MakeMyTrip, yatra, EaseMyTrip, TMC systems) with employee claims and vendor invoices. o Validate bills and supporting documents submitted by employees. 2. Vendor Invoice Management o Verify vendor invoices (TMC, hotel partners, cab vendors) with actual bookings. o Coordinate with vendors for missing invoices, incorrect charges, or disputes. o Ensure timely invoice approval and submission to accounts. 3. Employee Claim Verification o Check travel claims in line with company travel policy. o Identify excess claims, policy violations, or missing documents. o Communicate with employees for clarifications or document corrections. 4. Reporting & Documentation o Prepare daily/weekly/monthly reconciliation reports. o Maintain records of travel bookings, cancellations, refunds, and credit notes. o Support audit requirements by providing data and justification. 5. Coordination o Collaborate with Travel Desk, HR, Accounts Payable, and Operations teams. o Work closely with employees to resolve travel claim queries. o Liaise with travel agencies for any discrepancies or refund follow-ups. Required Skills & Competencies o Strong knowledge of travel booking systems, invoices, and travel workflows. o Good understanding of financial reconciliation and accounting basics. o Proficiency in MS Excel (VLOOKUP, Pivot Table, Data Cleaning). o Excellent communication and documentation skills. o High attention to detail and accuracy. o Ability to work under deadlines and manage multiple tasks. Qualification & Experience o Bachelor's degree in Commerce, Finance, Business Administration, or related field. o 1-3 years of experience in travel reconciliation, finance operations, or accounts. o Experience with Travel Management Companies (TMCs) preferred.

Key Metrics (KPIs)

Timely completion of reconciliation o Accuracy of claims verification o Reduction in invoice discrepancies o TAT of claim settlement o Compliance with travel policy

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: In person