Job Description

Summary
We are seeking a highly skilled and experienced Travel Executive to manage our organization's end-to-end travel needs. The ideal candidate will have a strong background in international and domestic travel planning, management, execution, and coordination with respect to vendors and policy compliance. This role requires a proactive individual who can deliver seamless travel experiences while optimizing costs and ensuring adherence to company policies.
Responsibilities

• Plan and coordinate domestic and international travel for employees and leadership

• Ensure all travel arrangements are cost-effective and aligned with company policies and budgets

• Manage complex international itineraries, including multi-leg journeys, layovers, and time zone considerations

• Stay informed about global travel regulations, visa requirements, and health advisories

• Coordinate with embassies and visa service providers for timely processing of travel documents

• Liaise with travel agencies, airlines, hotels, and transport providers to negotiate competitive rates and ensure high-quality service

• Maintain strong relationships with preferred travel partners and vendors

• Ensure all bookings comply with internal travel policies and approval workflows

• Educate employees on travel policies and assist with policy-related queries

• Provide real-time support during travel disruptions, cancellations, or emergencies

• Manage rebooking, refunds, and alternate arrangements proactively

• Utilize travel management platforms and expense tools for booking and reporting

• Maintain accurate travel records and generate periodic reports for leadership

• Act as a single point of contact for all travel-related queries

• Ensure a smooth and stress-free travel experience for employees

Requirements
Requirements:

• 3-5 years of experience in travel coordination, preferably in a travel agency or corporate travel environment

• Proven expertise in managing international travel logistics

• Strong negotiation, organizational, and communication skills

• Proficiency in travel booking platforms and expense management tools

• Ability to work under pressure and manage multiple requests simultaneously

Skills Required