Job Description

Job Title: Travel Desk to CEO (Female Only)

Location: Corporate Office

Location: Kharagpur

Department: Executive Office / Administration

Reporting To: CEO

Job Purpose:

To provide comprehensive end-to-end travel planning, coordination, and support exclusively for the CEO, ensuring smooth, timely, and efficient travel experiences aligned with business goals and preferences.

Key Responsibilities:

1. Travel Planning & Booking

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Manage domestic and international flight reservations (commercial and charter if applicable).

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Arrange visa, passport, and travel insurance services.

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Coordinate with consulates and travel agents for urgent/priority documentation.

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Book hotels, airport transfers, cabs, and intercity travel in line with CEO's preferences and corporate policies.

2. Itinerary Management

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Prepare detailed, day-by-day itineraries with all logistics, meeting schedules, and emergency contacts.

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Update real-time changes and ensure seamless communication with stakeholders.

3. VIP Protocol Handling

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Liaise with airport protocol teams for VIP handling, security clearance, and lounge access.

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Coordinate with event organizers, hotels, or host companies for hospitality arrangements.

4. Expense & Compliance Management

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Maintain expense logs for travel reimbursements and reporting.

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Ensure adherence to travel budgets and company travel policy.

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Submit timely MIS/travel reports to the CEO's office.

5. Emergency Support

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Be available 24x7 to manage last-minute changes, cancellations, or issues during travel.

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Provide alternate arrangements proactively in case of disruptions.

6. Confidentiality & Professionalism

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Handle sensitive information related to CEO's schedule with utmost discretion.

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Ensure all communication and conduct is highly professional.

Key Skills and Qualifications:

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Bachelor's degree or equivalent in Hospitality/Business Administration or related field.

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Minimum 3-5 years' experience in managing senior-level executive travel.

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Strong network with travel agencies, airlines, and hotels preferred.

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Exceptional communication, coordination, and crisis-handling skills.

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Tech-savvy with tools like MS Office, Google Calendar, and travel management software.

Preferred Qualities:

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High level of integrity and trustworthiness.

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Discreet, organized, and proactive.

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Ability to work under pressure and tight deadlines.

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Prior experience handling CEO/CXO-level travel is a strong plus.

Job Type: Full-time

Benefits:

Health insurance Leave encashment Provident Fund
Schedule:

Day shift
Work Location: In person