Job Description

Position Name - Travel Desk Assistant

Department - Travel desk administration / EA office

Purpose of the Role:

The job purpose is to offer administrative support and assistance to personnel traveling within the organization, along with coordinating product samples.

Key Responsibilities:

Travel Desk:


Be the primary point of contact for all the travel & expense query.


Researching and obtaining competitive quotes (both domestic and international) from various travel agents and online platforms including flights, accommodation, car rentals, and other transportation.


Coordinating visa applications and booking tickets and accommodations for both head office and branch office staff for domestic and international travel.


Securing the best rates for hotel rooms, both domestic and abroad. Well versed with the hotel's topography in the company-run offices both domestic and international.


Handle last-minute changes or cancellations to travel plans.


Collaborating with relevant departments to ensure seamless coordination and communication regarding travel arrangements


Prepare travel documents, including visas, tickets, itineraries, and travel insurance.


Maintain accurate records of travel expenses and provide reports to management.


Process travel-related invoices and reimbursements.

Product Samples Coordination:


Tracking and following up on samples sent to customers and received from suppliers to ensure timely delivery and receipt.


Maintaining a comprehensive sample register documenting samples sent to customers, their feedback, and samples received from suppliers on a monthly basis.


Providing support to the Executive Assistant (EA) as required, including but not limited to scheduling, correspondence, and administrative tasks.

Desired Qualification & Experience.

• 1 -2 years' experience in travel coordination
• Graduate (Arts / Science/ Commerce or a degree in Hospitality, Travel, Tourism, Business or relevant field is preferred
• Awareness about international travel regulations, customs, and currencies
• Experienced in international ticketing and routing.
• Good command of English, written and spoken
• Ability to work under pressure and handle multiple tasks simultaneously.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Experience:

• total work: 2 years (Preferred)

Work Location: In person